Personal Assistant at OutsideIn HR Limited

OutsideIn HR is an innovative organisation focused on developing people with a vision to revolutionise HR in Nigeria and impact Africa. Our mission is achieving transformation from the outside in.

We are recruiting to fill the position below:

Job Title: Personal Assistant

Location: Lagos
Employment Type: Full-time

Job Summary

• The Personal Assistant provides full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of his day-to-day affairs, and the most effective use of his time.
• Handle sensitive and complex issues in a professional and objective manner.
• Take initiative as appropriate especially in the CEO’s absence.

Job Description / Responsibilities

• Manage the CEO’s electronic diary, assessing the priority of appointments and reallocation as necessary.
• Manage CEO’s travel arrangements (including visas/accommodation).
• Process CEO’s correspondence, ensuring that incoming correspondence is attended to the CEO/or on behalf of the CEO, or other staff as appropriate.
• Maintain CEO’s office systems, including data management and filing.
• Maintain records of the CEO’s contacts.
• Screen calls, inquiries, and requests, and deal with them when appropriate.
• Assist in researching and following up with the action on matters which fall within the CEO’s responsibility – chasing responses, and triggering follow-up action.
• Produce documents, briefing papers, reports, and presentations for the CEO.
• Organize meetings and ensure that the CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Manage arrangements for Board and Sub-Committee meetings, including production/distribution of agenda and papers.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the CEO.

Qualifications / Requirements

• A good First Degree from a reputable Higher Institution.
• A Master’s Degree is an added advantage
• Relevant Professional Certification is an added advantage.
• 5 - 10 years years of Experience .

Competencies / Skills / Knowledge / Abilities:

• Experienced Personal Assistant at senior management level
• Experience of electronic diary management.
• Experience of working in a Corporate Financial Environment
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
• Ability to organize and plan own work.
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• A flexible, proactive approach to work including the ability to prioritize and re-prioritize.
• Ability to work on own initiative.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Application Closing Date
23rd August, 2022.

Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.