Internal Control Officer at MacTay Consulting - 3 Openings

MacTay Consulting is one of the first and leading management consulting firm in Nigeria, providing HR services to our clients in Africa since 1982. We focus on adding value to organisations through customized solutions that meet our clients’ needs. We have a proven track record of providing excellent services that impact our clients’ businesses.

We are recruiting to fill the position below:

Job Title: Internal Control Officer

Locations: Abuja, Port Harcourt - Rivers and Lagos

Duties / Responsibilities

• Design, implement and continuously review internal control and audit procedures
• Review Daily Trade Postings and matching same with CSCS Trade Details and ensuring correct posting of the CSCS/In-house Net Trades into the company's Trading Account.
• Review Monthly Payroll Schedules and Comment on them before MD/CEO's Approval
• Regular review of Audit Trail of Reversals, Transfers and Payment of funds
• Perform Monthly and Quarterly review of Statutory Reports to CSCS, SEC and NSE
• Perform rendition of weekly/monthly returns to EFCC on Anti-Money Laundering
• Periodic review of General Ledgers (Cash Advance & Petty Cash inclusive), Trial Balance and other Final Accounts
• Continually communicate key organizational controls, policies, approval limits within the company 
• Document Exceptions arising from Internal Control Investigations and make recommendations to the Management for review and approval.
• Conduct thorough and objective examination of financial transactions records
• Prepare and present Internal Control reports identifying weaknesses and suggesting new procedures, controls and policies
• Assist external auditors (acting as intermediary between External Auditors and Accounts Dept) during external audits to meet their requirements and to resolve any issues identified
• Periodically monitor process execution in operational areas from start to finish
• Liaison with Risk Management Committee to develop risk management strategies to mitigate identified risks in the organization.
• Ensure daily & weekly backup of data with copies sent to the offsite location and Montgomery storage vaults.
• Monitor quality of internal and external procurement processes for the company
• Perform other duties as may be assigned from time to time
• Generation of Daily Internal Control Report to the MD/CEO Meristem Registrars Ltd
• Design and implement internal control processes and procedures
• Review the Monthly Payroll schedules of Meristem Registrars
• Regular review of audit trail and other essential logs of the e-stock
• Review of clients' company's Registers of shareholders (including change of addresses, change of names, Bank mandates, Probates or letters of administration and ensuring updates
• Perform tests of compliance with Meristem policies and guidelines
• Ensure accurate distribution and payment of dividend warrants, interests to the right shareholders or bondholders
• Ensure safe custody of blank security instruments (dividend warrants & certificates) up to the point of printing
• Verify the proper registration of share transfers
• Ensure timely release and issuance of share certificates and validation 
• Ensure timely response on distribution of annual reports and accounts
• Ensure compliance with the rules guiding officiating at AGMs and EGMs
• Review of the documentations on new issues, rights issues, private placements,  mergers & acquisitions to ensure correctness
• Review of verification documents & files and test of signature certifications
• Weekly review of Bank reconciliation & Statements
• Ensure effective liaison with CSCS in updating of registers of shareholders andshare transfers
• Continually communicate key organizational controls, policies, approval limits within the company 
• Periodic review of General Ledgers (Cash Advance & Petty Cash inclusive), Trial Balance and other Final Accounts
• Ensure compliance with rendition of statutory returns to regulatory authorities (NSE, SEC, CSCS, Corporate affairs Commission, etc) on behalf of client companies.
• Conduct investigation of suspicious activities with a final report to the GMD via Head Internal Control 
• Act as a resident internal control officer at a Business Unit for a period of six (6) months
• Prepare internal control checklist and questionnaire for the subsidiary using the business process manual
• Ensure daily & weekly backup of data with copies sent to the offsite location  and Montgomery storage vaults.
• Take inventory of fixed assets and ensure regular update of the asset register
• Perform other Registrars duties as may be assigned from time to time
• Preparation of Summary report to the Group Head of Department on weekly basis with a copy to the Registrar/CEO.
• Design, implement and continuously review internal control and audit procedures
• Review Daily Trade Postings and matching same with CSCS Trade Details and ensuring correct posting of the CSCS/In-house Net Trades into Simplex.
• Review Monthly Payroll Schedules and Comment on them before MD/CEO's Approval
• Regular review of Audit Trail of Reversals, Transfers and Payment of funds
• Perform Monthly and Quarterly review of Statutory Reports to CSCS, SEC and NSE
• Perform rendition of weekly/monthly returns to EFCC on Anti-Money Laundering
• Periodic review of General Ledgers (Cash Advance & Petty Cash inclusive), Trial Balance and other Final Accounts
• Continually communicate key organizational controls, policies, approval limits within the company 
• Document Exceptions arising from Internal Control Investigations and make recommendations to the Management for review and approval.
• Conduct thorough and objective examination of financial transactions records
• Prepare and present Internal Control reports identifying weaknesses and suggesting new procedures, controls and policies
• Assist external auditors (acting as intermediary between External Auditors and 
• Accounts Dept) during external audits to meet their requirements and to resolve any issues identified
• Periodically monitor process execution in operational areas from start to finish.
• Ensure daily & weekly backup of data with copies sent to the offsite location and Montgomery storage vaults.
• Monitor quality of internal and external procurement processes for the company
• Perform other duties as may be assigned from time to time
• Generation of Daily Internal Control Report to the MD/CEO
• Any other assignment as may be assigned by your supervisor

Qualifications / Education

• A Bachelor's Degree or its equivalent in any Management Science / Social Science related discipline  preferably in Accounting, Finance, Business Administration & Economics
• Professional qualification e.g. ACA, ACCA, ACIB, CISA or MBA will be an added advantage.

Work Experience:

• Experience with a similar position in the banking sector/financial services sector.

Skills & Competencies:

• Risk Management
• Ability to eliminate corporate/process risks to the barest minimum
• Communication (Written/Oral)
• Systematic Thinking/Problem Solving
• Ability to think outside the box and methodically
• Internal Control Professionalism
• Possession of sound knowledge of the capital market, banking/financial services
• Excellent knowledge of internal audit and systems audit
• Ability to influence others to do what is to be done.
• Must possess good listening skills 
• Must be fair, goal oriented, responsible and skilled
• Must be a good director of affairs both human and material
• Must be able to evaluate others
• Must be charismatic
• Ability to look beyond the obvious/routine
• Ability to see what others cannot see 
• Ability to seek a richer set of alternatives

Application Closing Date
25th July, 2022.