Human Resources & Admin Officer at International Medical Corps (IMC)

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and Nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in under-served communities worldwide.

We are recruiting to fill the position below:

Job Title: Human Resources & Admin Officer

Location: Damboa, Borno

Main Responsibilities
Human Resources:

• Perform retention procedures including storing of documents and record-keeping, maintaining strictest confidentiality of HR documents and data.
• Ensure that all steps of the recruitment process are followed according to IMC policies and procedures and state and federal labor laws.
• Manage the posting, advertising and circulation of vacancy, and screen received applications.

Schedule Interviews and Confirm Attendance of Candidate(s):

• Confirm applicant’s references
• Perform administrative tasks including, but not limited to, background check, completing employee documentation, recording data on each current employee, maintain employee files, confirm all procedures are following for terminated/exiting employees.
• Ensuring smooth on-boarding and separation for every employee, including ensuring that job descriptions for every position is up-to-date and accurate, ID Cards are provided, performance evaluations and other required processes are implemented on time and of a high quality
• Assist in providing information on employee benefits, program and education.
• Ensure compliance with Nigerian labor laws and with all IMC compliance policies to ensure due diligence requirements in the field of human resources and administration are maintained.
• Provide direction to staff recruitment and employment
• Preparation/processing of monthly national staff payroll
• Facilitation of international/National staff movement, support planning and purchasing of air tickets and accommodations
• Ensure all staff details are upload on IMC internal systems for payroll and time sheet
• Maintain and accurately track staff leave
• Ensure the office is well supplied with stationary and other office essential materials
• Ensure compliance to regulations including personnel policies and records, employee laws and issues:
• Overseeing employee health and safety procedures
• Updating job requirements when needed
• Cover all legal compliance for human resource federal and state requirements
• Advise on organization benefit needs or evaluating benefit contract bids
• Be a resource for IMC employees and assist management in addressing employee concerns Review procedures for employee safety, welfare, wellness and health
• Represent the organization in meetings, at the community level and in recruiting events
• Overseeing social events.
• HR Staff corps cohesion and inclusion:
• Study the social, cultural and ethnic specifies and the values and customs of the country of operation
• Promote team activities, peaceful conflict resolution and wellbeing initiatives.
• Champion employee assistance programs and promote mental and physical health and resilience activities.
• Be an active participant in security assessment and vigorously support the security function to communicate effectively.
• Embody the duty of care and exhibit a moral and/or legal obligation to ensure the safety or well-being of others.        

Required Qualifications / Minimum Requirements Standards

• Bachelor's Degree in fields related to Human Resources, Administration and Management.
• Professional Certifications (CIPM, SHRM, CIPD, etc. an advantage)
• 3 years of experience in human resources or related position.
• Organized and efficient in daily tasks
• Excellent English verbal and written communication skills
• Ability to multitask, prioritize, and manage time efficiently
• Goal-oriented, organized team player
• Creative problem solver who thrives when presented with a challenge
• Able to mentor and lead HR team and IMC staff
• Clear understanding and commitment to organization’s mission and goals
• Strong interpersonal communication skills and professional attitude.

Key Competencies:

• Strong communication skills: oral, written and presentation skills.
• Should be a team player and culturally sensitive.
• Demonstrated proficiency in computer applications such as Ms Word, Excel, Email and utilization of the internet.
• Goal-oriented, organized team player.
• Creative problem solver who thrives when presented with a challenge.
• Extremely flexible and have the ability to cope with stressful situations.
• Commitment to and understanding of IMC’s aims, values, and principles.

Required Skills & Qualities:

• Highly organized and the ability to multi-task.
• Strong analytical skills with good problem-solving skills & creativity, supported by good writing skills.
• Computer literacy in all Microsoft office programs (word, excel, PowerPoint, outlook)
• Ethical Conduct for IMC Staff.

Application Closing Date
29th July, 2022.