Head, Management Support Services at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations in Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV.

We need dynamic, highly skilled and passionate persons to work with our highly experienced team in the capacity below:

Job Title: Head, Management Support Services

Job Code: MSS001
Location: Abuja
Grant duration- Subject to availability of funds and exceptional grant performance.

Essential Duties and Responsibilities
Management Systems/Human Resources (20-25%):

• Leads the development, implementation, and tracking of the comprehensive organizational operating plan and performance management system, including developing and monitoring timelines and performance benchmarks. 
• Oversees the development, implementation, and continuous improvement of organizational policies and procedures and employee handbook. 
• Leads the analysis, creation, and execution of key human resource policies, procedures and systems, including staff recruitment, orientation, documentation, training/development, and evaluation, payroll, and benefits administration as well as consultants, vendors and volunteers.

Compliance/Grant Administration (20-25%):

• Directs the development and supports implementation of a comprehensive grant administration system, including establishing policies and procedures, developing and monitoring timelines, and ensuring timely invoicing, reporting, communications and negotiations with funders. 
• Oversees the design and implementation of a procurement system that will meet federal procurement standards including Purchase Requisitions, Purchase Orders, and Receiving, subcontracting process and selection of independent consultants.

Operations, Facilities Management, & Technology (10-15%):

• Supervises and supports management of multiple facilities, including janitorial services, building and equipment maintenance and repair, and security and safety. 
• Oversees the negotiation and lease of rented property, development of facilities policies and procedures, including emergency planning, security and safety. 
• Manages and supports the implementation and maintenance of information technology, including computers, phones, and internet connectivity.

Leadership/Executive Support (10-15%):

• Oversees staff support and communications with the Board of Heads, including the preparation and dissemination of briefing materials, training sessions, meeting documentation, programs updates, fiscal reports, and external outreach plans. Attends Board of Heads meetings and Board committee meetings as assigned. 
• Serves as a member of the Senior Management Team and serves as onsite manager as needed. 
• Performs other duties as assigned.

Qualifications

• Four-year Degree or a minimum of eight years leadership experience in Information Technology, Business Administration, and / or Human Resources management; (MBA preferred). 
• Demonstrate experience and success managing and leading technical and administrative teams in the implementation of large, multi-country, development and health programs in developing country settings; 
• Must have in-depth knowledge of USAID rules and regulations as they pertain to technical, financial and administrative project functions.
• Minimum of five years of senior management experience in a nonprofit organization;
• Three to five years of program management/development in social work, public health, community development, or equivalent experience. 
• Superior verbal, written, and presentation skills.
• Knowledge of nonprofit accounting standards and employment law.
• Demonstrate leadership in establishing and maintaining constructive communications and healthy working relationships.
• Detail oriented, highly organized, and ability to multi-task.
• Proficiency with Tally ERP, database software - Word, Excel and PowerPoint.
• Demonstrated success leading complex, evolving, large-scale operations, tasks, and teams and working with multiple sectors and stakeholders and achieving programmatic and financial results.
• Proven strategic planner and team leader with strong technical knowledge, conceptual and analytical ability. 

Application Closing Date
3rd August, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online
And
Submit their current CV and Suitability Statement not more than 200 words indicating Position and Location in Microsoft Word format by email to: projectrecruitment255@gmail.com The subject of the email should be the JOB TITLE, LOCATION AND APPLICANT FULL NAME; e.g. Head, Management Support Services - Abuja, CLEMENTINA OGBEH.

Note

• It is important to apply via the link and the mail, as application sent to ONLY the email address will be considered invalid.
• Only shortlisted candidates will be contacted to advance to the next stage of the selection process
• Applications are reviewed in the order of arrival and we reserve the right to close the offer before the term initially indicated, if suitable applications are received.
• Females and HIV community members are strongly encouraged to apply.