Human Resource Associate at the United Nations Volunteers (UNV)

The United Nations Volunteers (UNV) programme contributes to peace and development through volunteerism worldwide. We work with partners to integrate qualified, highly motivated and well supported UN Volunteers into development programming and promote the value and global recognition of volunteerism. UNV is administered by the United Nations Development Programme (UNDP) and reports to the UNDP/UNFPA/UNOPS Executive Board.

We are recruiting to fill the position of:

Job Title: Human Resource Associate

Location: Abuja
Description of assignment title: Human Resource Associate
Sustainable Development Goal: 17. Partnerships for the goals
Volunteer category: National UN Volunteer Specialist
DoA reserved for persons with disabilities: No
Host entity: UNICEF
Type: Onsite
Duration: 12 months
Number of assignments: 1
Expected start date: 01/08/2022

Details
Mission and Objectives:

• UNICEF is responsible for providing humanitarian and developmental aid to children worldwide.  UNICEF Health program is designed to support national health priorities with focus on programs that will positively impact on the lives of the most disadvantaged children, such as the prevention and treatment of diseases through establishing community-level efforts and services to promote the health and well-being of children. In line with this strategy, UNICEF supports immunization and health prevention programs for childhood diseases and funding for sustainable health services. UNICEF programs have been guided by the Convention on the Rights of the Child (1989), which affirms the right of all children to “the enjoyment of the highest attainable standard of health and to facilities for the treatment of illness and rehabilitation of health.”  
• UNICEF is committed to realizing the rights of all children to help them build a strong foundation and have the best chance of fulfilling their potential. We believe that ensuring a happy and healthy child begins before birth: from ensuring his/her mother has access to good neonatal care and delivering in a clean, safe environment to reaching adulthood as a responsible, healthy and informed parent to the next generation. This journey relies on a child having access to shelter, good nutrition, clean water and sanitation, healthcare and education.

Context

• The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action.
• For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated.
• Equity accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Task Description
Within the delegated authority and under the supervision of the HR Specialist or his/her designated mandated representative(s), the UNV HR Associate will:

Support to Business Partnering:

• Support the business partners in developing initiatives to encourage employee well-being and employee recognition schemes
• Support the management of change processes by advising clientele on changes to HR processes under the guidance of HR Business Partner
• Support the business partners in assisting clientele in using HR systems such as talent management, agora and achieve.

Support in Processing of Entitlement and Benefits:

• In consultation with supervisor, analyze, research, verify, and compile data and information on cases that do not conform to UN or UNICEF’s HR Rules & Regulations, to support consistent and equitable application of decisions and implementation of agreed upon action.
• In consultation with supervisor, analyze, research and verify information for the purpose of responding to staff queries on areas related to benefits and entitlements
• Initiates the processing of a wide range of personnel actions in accordance with UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC.
• Maintains and prepares all personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Support in Recruitment and Placement:

• Prepares and circulates internal and external advertisements.
• Liaises with candidates in the various stages of the recruitment process.
• Prepares formal acknowledgement, offer and regret letters.
• Initiates and follows up on reference checks and academic verifications and ensuring the completion of other background checks.
• Monitors life cycle of recruitment process to update supervisor as necessary.

Support in Organization Design and Job Classification:

• Participates in the review of GS positions specific JDs, ensuring effective application of ICSC methodology.
• Drafts and edits job descriptions to be submitted for classification for review by supervisor.
• Follows up and liaises with HQ and RO over status of requests to ensure timely completion.
• Prepares documents to be submitted for classification to RO and NYHQ, ensuring completeness of documentation
• Monitors life cycle of all job classification requests to facilitate recruitment and organization planning.
• Compiles and analyses information and statistics related to posts and staff for
• reports on staffing trends.
• Analyze, research, verify, and compile data which facilitates preparation of workforce planning reports for supervisor to review against benchmarks i.e. Gender and geographical balance and other recruitment related key performance indicators.

Support in Learning & Capacity Development:

• In consultation with supervisor, researches and analyses data and information to help identify training needs within his/her office for the development of learning plans and other targeted training interventions.
• In consultation with supervisor, researches, analyzes, verifies, and compiles information on external training courses available and educational institutions to help supervisor decide on learning programmes that address learning gaps in his/her country office.
• Assists team in organizing and conducting courses, workshops and events by participating in exercises which aim to build capacity of stakeholders.
• Develops and processes contracts for institutions providing training and courses, ensuring compliance with UNICEF rules and regulations.  
• Assists team in organizing and conducting courses, workshops and events by preparing and organizing distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary.
• Tracks the performance management cycle processes, ensuring the timely distribution and enhancing the timely completion and return of appraisals.

Requirements
Required Education Level:

• Bachelor's Degree or equivalent in Administration, Law, Sociology and HR Management

Required Experience:
3 years of experience in:

• Organizing and conducting  courses, workshops and event while taking part in activities designed to increase stakeholders' capacity  
• Assisting corporate partners in creating programs to promote staff well-being and employee recognition programs.
• Supporting the processing of benefits and entitlements .
• Assisting with placement and recruitment
• Developing  HR procedures and instruments

Area(s) of Expertise:

• Business Management, Human Resources, Administration

Languages:

• English, Level: Working knowledge, Required

Competencies and values:

• Professionalism
• Integrity
• Teamwork and respect for diversity
• Commitment to continuous learning:
• Planning and organizing
• Communication
• Flexibility
• Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF’s mission and vision, as well as to the UN Core Values.

Eligibility Criteria:
Age:

• 27 - 80

Nationality:

• Candidate must be a national or legal resident of the country of assignment.

Application Closing Date
10th August, 2022.