Executive Assistant to the Founder / President at a Youth and Woman-led Non-Profit Organization (NGO) - BayOne Consults

BayOne Consults - Our client, a youth and woman-led non-profit organization (NGO) focused on positively impacting the lives of people in communities, especially marginalized groups, the vulnerable, and the poor, through socio-economic development interventions, is recruiting to fill the position below:

Job Title: Executive Assistant to the Founder / President

Location: Abuja (FCT)
Employment Type: Volunteer

Duties and Responsibilities

• Provide general support and assistance to the Founder/Presidentin execution of their work.
• Manage Founder'soffice including communication, information, public relations, board meetings, logistics and appointments.
• Assistin preparation of documentation, reports and presentation for meetings.
• Manage the Founderscalendar and diary for meetings, appointments, events and other engagements
• Maintain the necessary information data base for theoffice and contact database for relevant stakeholders and collaborators.
• Facilitate travelbooking for air tickets, accommodation etc
• Handle all Founder'srequests and inquiries, when appropriate
• Provide Secretarial and Administrative Services to the Board of Trusteeteam.
• Manage Email correspondence with expretnal partners.
• Manage efficient filing system..
• Take and maintain minutes of staff meetings
• Respond to routine letters.
• Manage office petty cash, and book keeping.
• Implementing programs and projects to help organizations meet goals and objectives
• Act as Laiason, and inerface with target organizations, agencies and stakeholders
• Apply project management knowledge regarding development, staffing, budgeting and scheduling
• Researching grant proposals and funding opportunities
• Developing and writing of effective letters, presentation, andproposals.
• Developing relationships with various community, Governmental and other non-profit organizations to raise funds and awareness and build resources.
• Provide support to program staff in organizing workshops, trainings and conferences, charity project outreaches.
• Maintains positive visibility, good public image, and good public relations for the NGO.
• Carry out any other assignments as may be assigned by the Founder/President.

Requirements / Qualifications

• Bachelor's Degree in Business Administration, Management or equivalent
• 3 years of experience in a similar position
• Must have high level of diplomacy and ability to keep confidential information.
• Excellent written and spoken English - good grammar, spelling
• Should exercise high level of interpersonal skills, excellent organisation skills, problem solving, trust, confidentiality
• Ability to make decisions, gather, synthesise, and report information, including actionable recommendations
• Experience in proactive coordination and the construction and maintenance of multi-stakeholder networks
• Proven track record of producing reports and analyses of the highest caliber.
• Excellent computing skills.

Competencies Required:

• Passion for charity and humanitarian work.
• Strong work ethic, willingness to learn and ability to work on flexible schedule.
• Ability to multiple tasks and meet deadlines, must have initiative and be able to work with minimal supervision.
• Good analytical, dynamic thinking skills, results oriented and has strong attention to detail.
• Strong organizational and managerial skills; ability to multi-task.
• Good written and oral communication skills and presentation skills.
• Possess excellent people skills and ability to motivate to achieve results; good management and supervision skills and result oriented.
• Good negotiation and public relations skills.
• Excellent technological orientation and good working knowledge with MS Office suite.
• Basic knowledge in financial management including budgeting.
• Commitment to and understanding of the NGO'svision, mission and values.

Work Incentives

• Monthly Allowance of N50,000 - N100,000
• Data call credit and transport allowances are included in the package, with commission-based rewards.

Application Closing Date
31st August, 2022.

Expected Date of Resumption
5th September, 2022.

Method of Application
Interested and qualified candidates should send their CV and a one page Cover Letter, clearly stating out their past successful and relevant experience to: [email protected] using the Job Title as the subject of the email.