Executive Assistant at Eye Foundation Hospital Group (EFHG)

Eye Foundation Hospital Group (EFHG) is a healthcare group with speciality in Eye care services. The Eye Foundation Hospital was started in 1993 as a high-tech specialist eye hospital capable of providing services comparable to those obtainable abroad. It is the first and foremost indigenous eye practice in the country that runs a group practice with many sub specialized ophthalmologists.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time
Reports to: Chief Medical Director

Position Summary

• The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities

• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
• Assist Chairman/CMD with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations as needed, including expense reimbursement
• Work closely with the CMD/Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
• Schedule tasks and coordinate with various team members
• Administrator for all resources, products, equipment, and other shared office services
• Additional duties as assigned by the Chief Medical Director.

Internal:

• Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.

External:

• Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.

Skills and Competencies

• Good business acumen
• Strong communication skills, both verbal and written
• Project management skills
• Strong organizational skills
• Ability to work in and build a team
• Able to work independently but within strategic framework
• Can handle many projects / assignments at the same time
• Expert level written and verbal communication skills
• Strong decision-making ability and attention to detail are important in this position.

Application Closing Date
30th September, 2022.