Personal Assistant to the CEO at Nextzon Business Services Limited

Nextzon is an emerging market management consulting and enterprise development firm inspired by a collective mission of building and transforming business enterprises for phenomenal success. Our vision is to be a leading venture capital firm and a well-known consulting company. Our clients include start-ups, small and medium-sized businesses, multinational corporations, and industry leaders in critical sectors of the Nigerian and African economies.

We are recruiting on behalf of our client, who owns several businesses, to fill the position below:

Job Title: Personal Assistant to the CEO

Location: Lagos
Employment Type: Full-time

Duties

• Maintains a comprehensive calendar, including scheduling of appointments, travels, meetings, and conferences and on behalf of the Managing Director.
• Handles all incoming and outgoing correspondence, prioritize in terms of urgency, and redirect as necessary.
• Taking messages on behalf of the executive office from internal and external clients
• Typing/word processing of documents
• Maintains and updates information and data system as necessary within the Managing Directors’ office, including hard copy files system and electronic files.
• Proper filing of all official executive documents
• Organizing internal and external meetings with and on behalf of the MD/ CEO
• Manages the travel Itinerary of the Managing Director as regards booking of flight tickets, processing of visa applications, booking of hotel accommodation, and preparation of allowances, etc.
• Attends to all staff needs /requests and channels them to the appropriate personnel or unit within the office
• Managing databases of MD/CEO
• Processing maintenance requests for the executive office as the needs arise.
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients where such duties entail
• Preparing letters, presentations, and reports
• Ensuring the MD’s things are adequately administered, including the following: ensuring the domestic residence is functioning well, electricity bills, and DSTV is paid as and when due.
• She removes all burdens from the MD/CEO which would have required his/her attention, but which professional and business activities will not permit.
• Any other as may be maybe assigned by the executive office within the scope of expertise.

Requirements

• NCE / HND / First Degree with a background in Finance or Business related courses.
• A minimum of 3 years of practical experience in a similar role.
• Female preferably.

Skills:

• Have a track record of strong performance and are looking for an opportunity to transition into an exciting new role
• Strong organizational skills that reflect an ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Flexible, self-motivated, and proactive
• Demonstrate ability to maintain credibility, trust, and support with colleagues and clients.
• Ability to work under pressure and deadlines.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media web platforms.
• Good written and verbal communication.
• Ability to exercise diplomacy, and discretion, and maintain confidentiality.
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment.
• Forward-looking thinker, who actively seeks opportunities and proposes solutions.

Salary
N80,000 - N100,000 monthly.

Application Closing Date
31st December, 2022.