Administrative & Finance Lead at Albarka Health Spring Foundation (AHSF)

Albarka Health Spring Foundation (AHSF) is a non-governmental organization dully registered with Nigerian government through Corporate Affairs Commission (CAC/IT NO: 91613). Existing since October 2016, AHSF focuses on improving the quality of life of vulnerable population across communities in Northeast Nigeria. AHSF operates both in emergency and developmental context and have its program principally rooted in identifying gaps that affects population or increases vulnerability of population and bridging those gaps through resource base planning and implementation. Our Mission is to Improve the quality of lives of Children, Women, Elderly and other Marginalized Vulnerable groups through Human Development and Interventions to Strengthen Communities.

We are recruiting to fill the position below:

Job Title: Administrative & Finance Lead

Location: Borno
Employment Type: Contract
Contract Duration: 6 Months
Expected Resumption Date: As soon as possible

Program Objective

• The program is aimed at providing emergency rainy season lifesaving integrated PHC intervention and response to cholera, malaria and other water borne diseases in Mafa and Bana LGAs of Borno State, Nigeria.

Main Duties & Responsibilities

• Maintain up to date assets/inventory register and an efficient record/storage of all office supplies and fixed assets
• Manage filing and archiving of all financial and administrative documents
• Support field logistics including staff and consultant travels, training/workshop logistics, hotel reservations, and airport and hotel pick-ups
• Assist with oversight of project driver(s) and management of project vehicle(s)
• Organize business meetings and workshops as necessary, including engaging speakers, making room arrangements, arranging refreshments, sending invitations, collecting meeting materials, and taking minutes as directed.
• Record and circulate minutes of staff meetings.
• Perform any other duties as assigned.
• Maintain up to date assets/inventory register and an efficient record/storage of all office supplies and fixed assets.
• Manage filing and archiving of all financial and administrative documents.
• Manage rental agreements for offices and housing.
• Assure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
• Assure proper use and functionality of office equipment; liaise with landlords on rented properties.
• Supervise cleaners and cooks.
• Support field logistics including staff and consultant travels, training/workshop logistics, hotel reservations, and airport and hotel pick-ups.
• Organize business meetings and workshops as necessary, including engaging speakers, making room arrangements, arranging refreshments, sending invitations, collecting meeting materials, and taking minutes as directed.
• Record and circulate minutes of staff meetings.
• Perform any other duties as assigned.

Qualifications and Requirements

• University Degree in Accounting, Finance, Business Administration or related disciplines
• 1 - 3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
• Experience with a large complex organization is required, familiarity with international NGOs preferred, Knowledge, skills, and abilities.
• Well-developed computer skills, including knowledge of Microsoft office products especially Excel
• Knowledge of general office practices and administrative and secretarial procedures.
• Sound accounting skills with good knowledge of budget preparation and monitoring.
• Excellent written, oral, interpersonal, and organizational skills.
• Resourceful in gathering and providing information.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.

Prevention of Sexual Exploitation and Abuse

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Albarka Health Spring Foundation (AHSF) and amongst beneficiaries served by Albarka Health Spring Foundation (AHSF).
• Any other duties that may be assigned from time by supervisors.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics throughout Albarka Health Spring Foundation (AHSF).
• As applicable to the position, maintains a clear understanding of Albarka Health Spring Foundation (AHSF)’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity.

Application Closing Date
30th September 2022.