HR Officer II at Global Profilers

Global Profilers is a Recruitment and HR Services firm that specializes in Recruitment in Africa. We are currently looking for an HR Officer II for our client who is a Multinational FMCG Organization.

We are recruiting to fill the position of:

Job Title: HR Officer II

Ref: 408
Location: Lagos
Category: HR, Administration, IR
Sector: FMCG / Consumer Durable / Industry

Job Purpose
The individual will provide sound HR advice, support and guidance to units/sites across the scope of:

• Workplace Improvement initiatives
• Industrial relations
• Employment equity and transformation
• Training and Development
• Recruitment and staffing
• Employee administration (incl. benefit administration and management reporting)

Responsibilities by Function
Customer Relationship (Internal):

• Effective relationships in place
• Line management acceptance of advice and guidance provided
• Active participation in business / unit forums as HR advisor
• Service Level Agreement agreed and signed off
• Familiarisation with unit teams
• Understanding of specific unit requirements and tactical objectives (across multiple units)
• In-depth understanding of HR objectives
• Customisation of programmes
• Facilitation of relationships with businesses / units
• Participation in multiple unit forums
• Management of customer expectations against functional requirements and roles
• Time management and prioritization of activities
• How to approach line manager

Workplace Improvement Programmes:

• Assist in formulation of project plans in line with business / unit objectives
• Project plans implemented and managed according to agreed requirements
• Ongoing coaching, advice and support provided to line management
• Development of unit specific plans in conjunction with team (HR & Unit)
• Active participation in implementation activities
• Sourcing and provision of specialist advice and guidance to line management
• Coordination of implementation reviews and assessments
• Development of improvement / corrective measures in conjunction with team (HR & Unit)
• Recommendation of implementation tactics in respect of agreed activities
• Timing of interventions
• Provision of appropriate assistance

Transformation Programmes:

• Unit / site specific Workplace Skills Plans developed
• Unit / site specific Employment Equity Plans developed
• Equity / skills forums established and operational
• Internal and external reporting requirements adhered to (EE and skills development)
• Ongoing HR coaching and support provided to all transformation programmes
• Understanding of business / unit requirements
• Understanding of group (Organization) requirements, policies and procedures
• Development and presentation of unit training plan
• Implementation and coordination of unit training plan
• Convening of unit EE forums
• Facilitation of employment equity processes
• Development and presentation of unit EE plan
• Completion of reports as required
• Methodology to implement agreed activities in line with unit / site requirements
• Recommendation of supporting interventions
• Coordination and facilitation of intervention

Unit Re-Organisation / Restructuring Processes:

• Input provided into development of rationale and business cases
• Policies and procedures interpreted and line management informed
• Implementation of restructuring plans agreed with line management
• Restructuring processes facilitated in accordance with project plans, business imperatives and legislative requirements
• Understanding of legislative and company requirements
• Input provided into development and monitoring of plans
• Assist in facilitation of consultation processes
• Sourcing of specialist advice and guidance to line management
• Facilitation of all related activities (e.g. record keeping, calculations, recruitment processes, employee counselling)
• Analysis of rationale and consequences of implementation

Talent Deployment:

• Facilitation of sound industrial relations environment across multiple units/sites
• Legislative compliance assured
• Advice and guidance provided to line management
• Timeous facilitation of industrial relations issues
• Assist in coordination of collective bargaining activities across multiple bodies, inclusive of :

1. Substantive negotiations (wage and collective agreements)
2. Retrenchment consultations

• Coordination and management of industrial relations activities inclusive of :

1. Disciplinary and incapacity processes
2. Grievances

• Coordination and management of external dispute resolution processes (CCMA) inclusive of the preparation and presentation of Company cases through conciliation
• In-depth understanding of legislative requirements
• Monitoring of compliance to legislative requirement
• Familiarisation with case law and internal precedent and standards
• Active participation in facilitation of collective bargaining arrangements
• Provision of input related to contingency planning
• Provision of HR advice into industrial relations issues, inclusive of alternatives, precedents, consequences etc.
• Preparation of documents and assisting with charge formulation
• Minute taking, filing, initiating follow ups
• Preparation and presentation of cases (conciliation) at external dispute resolution bodies (CCMA)
• Communication and implementation of rulings as directed
• Assessment of impact on legal compliance and advising accordingly#
• Correct formulation of charges, approach in respect of grievance, counselling
• Recommendations on appropriate course of action to minimise legal comebacks for business

Staffing:

• Optimum line manning per unit
• Timeous filling of vacant positions
• Staffing in line with transformation targets
• Identifying issues that may potentially increase turnover, employee dissatisfaction
• Facilitation of recruitment procedure, including Preparation of advertisements, Screening and interviewing of candidates
• Obtaining salary mandates
• Facilitation of all related recruitment processes (e.g. record keeping, induction, documentation)
• 3 month post induction review interviews to identify issues
• Recommendations to line on candidates for interview
• Input into candidate selection with line manager
• Recommendations to HR Manager and line management on issues and appropriate measures

Employee Administration:

• Internal management reporting requirements adhered to
• Advice and assistance provided to employees and line in terms of policies and procedures
• Advice and assistance provided to employees in terms of benefits administration (med aid, allowances, loans, etc.)
• Ongoing handling of remuneration related queries and disputes
• Understanding of employee benefit and remuneration structures
• Accurate recordkeeping in line with legislative requirement
• Provision of HR assistance to employees and line  I respect of  wage and benefit administration
• Analysis of HR advice and business practices against legal requirements

Qualification and Experience

• Appropriate diploma (inclusive of HR and labour law)
• Minimum of 3 - 4 years HR experience (preferably within a manufacturing environment
• Knowledge and proven track record in implementation of workplace improvement initiatives (e.g. employee relation, employment equity, shop floor development programs.

Application Closing Date
Not Stated.

How to Apply
Interested and qualified candidates should:
Click here to apply online