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Job Ref.: 23/22 ABJ Location: Abuja
Type of Position: Fixed Term
Grade: Executive Officer (EO)
Duration of Post: 9 months
Type of Post: British High Commission
Start Date: 1 November 2022
Job Subcategory: Foreign, Commonwealth and Development Office (Programme Roles)
Job Category: CSSF (Conflict, Stability and Security Fund)
Main Purpose of Job
Support the Programme Manager at post in the delivery of CSSF Migration’s Collaboration Against Trafficking and Smuggling between Nigeria and Niger programme (CATS).
Roles and Responsibilities
Provide executive support to the Programme Manager, leading on the organisation of internal and external events, including arrangements for transportation, accommodation, refreshments as may be required
Be the point of contact between the programme and the executive assistants to heads of beneficiary agencies in Nigeria and Niger
Contribute to the drafting and regular review of high quality documentation including programme documents, contracts, financial reports, progress reports, budgets and annual reviews
Regular liaison with CSSF migration secretariat in London
Support communication activities in the CSSF programme, and across the missions in Nigeria and Niger, to promote and raise the profile of the UK in the region
Support the programme manager in ensuring complementarity with other in-country and regional activities and funders, including liaising with bilateral and multilaterals donors and other diplomatic missions to ensure programme activity is complementary and not duplicative
Financial management, ensuring that purchase orders and invoices are raised according to the budgets, contractual payment schedules, and published guidance
Apply monitoring, evaluation, and learning principles to ensure that programme continues to deliver against its aims and achieves value for money through synergies and complementarity
Monitor project activity to ensure that it delivers against gender mainstreaming targets
Deputise for the Programme Manager, and represent the BHC, at external events with partners, beneficiaries, and other key stakeholders
Working Patterns
Normal working hours are from 8am to 4pm Monday to Thursday, and 8am to 1pm Friday
The role offers the opportunity to work from home, with an expectation that you will spend at least 40% of your working week in the office
Some regional travel to attend workshops and conference in Nigeria and West Africa may be required.
Essential Qualifications, Skills and Experience
Demonstrable experience of working with government officials and other stakeholders
Strong communications skills (both written and oral)
Computer literate, particularly a familiarity with the Microsoft suite of applications (Outlook, Word, Excel, PowerPoint, Teams)
Strong organisational and time management skills
Ability to work under pressure with minimal supervision
Ability to consider, and plan accordingly for, the wider positive and negative impacts of a particular programme or activity
Demonstrable experience of handling sensitive information and high ethical and professional standards
Language Requirements:
Language: English
Level of language required: Excellent written and spoken English
Desirable Qualifications, Skills and Experience
Previous experience of working in a UK mission overseas
Understanding of regional political, security, stability and resilience issues
Awareness of project management concepts and a desire to
Knowledge of Monitoring, Evaluation, and Learning concepts
Required Behaviours:
Seeing the Big Picture, Changing and Improving, Working Together
Learning and Development Opportunities
The successful candidate will have the opportunity to undergo CSSF Programme Management training in the UK, subject to availability
Training on the new FCDO HERA system will be provided
A wealth of professional and personal development opportunities are available from the Foreign, Commonwealth & Development Office Diplomatic Academy, local L&D Committee and e-learning programmes
There may also be an opportunity to study for a recognised project management qualification.