Medical Activity Manager at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the position below:

Job Title: Medical Activity Manager

Location: Borno
Project: MMC Project
Line Manager: Project Medical Reference

Mission and Main Activities

• Ensure proper functioning of the medical activities under his/her responsibilities, defining and implementing ALIMA policies, protocols, and procedures and guaranteeing the quality of healthcare in order to improve conditions of the target population.

Tasks & Responsibilities

• Coordinate, asses and supervise the proper functioning of the medical activities (OPD, ATFC, ITFC, Nutrition, referral and follow-up etc.) according to ALIMA Protocols and procedures and through the correct, compilation and analysis of medical data regarding patients’ health condition.
• Defining, coordinating and monitoring all care and patient’s management related activities in the project and ensuring the daily management of the human resources, according to ALIMA’s nursing protocols, standards and procedures, in order to warrant efficiency, quality and continuity of prescribed care.
• Planning and organizing all medical activities (OPD, ATFC. ITFC, SRH, nutrition, Outreach, referral and follow-up etc.) and participating in the definition of period planning and update of its associated budget in order to efficiently maintain the continuity of the standard quality of healthcare. When needed, being responsible for scheduling rosters, shift and call of medical staffs.
• Oversees and monitor the rational prescription and the use of medicines and proper administration of treatments in step with ALIMA protocols.
• Oversees proper management of the facility dispensation pharmacy (inventory, orders, supervision of distribution).
• Participate in handling international orders for medicines and medical supplies.
• Ensure that all administrative procedures for materials and documents (individual patients card and registration books, discharge forms, and transfer forms, etc.) and existing data management tools are used correctly.
• Monitor adherence for hygiene procedures for materials (sterilization and waste disposal), rooms and equipment in generals.
• Support the development and implementation of protocols and standards.
• Train, supervise and manage ALIMA staffs or community health providers through activities such as recruitment, defining job description, capacity building, briefing/debriefing and evaluation of medical staff.
• Guide his management team(supervisors) in the organization and coherent delivery of health care.
• Coordination of health care services with the different actors in the structure(doctors, logistics service and administration etc.)
• Checking the medical protocols and security and asepsis rules are followed by the health care personnel.
• Organizing and supervising the work of his team members. Leading and organizing regular team meetings. Organizing the circulation of information within the team.
• Identifying personnel with potential within his team. Defining the training needs of his teams with the project objectives in mind. Participate in training of his team.
• Carrying out systemic (at least annual) individual reviews of the supervisor under his responsibility.
• Participating in discussions on the running of the project and definition of objectives.
• Reporting to the line manager on any relevant information linked to medical activities and participating in periodic reports according to guidelines.
• Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training, performance evaluation, development and internal communication) of the staff of the activity in order to ensure both the sizing and the amount of knowledge required, and to improve staff capabilities.
• Coordinate and monitor the daily working plan of the team under his/her responsibility (absent personnel, vacations, tracking leaves). Replaces a doctor if necessary and participates in shifts.
• Ensure an efficient pharmacy and medical equipment management and monitor the rational use of them.
• Participate in the programs/project follow-up supervise and ensure that medical activities objectives under his/her responsibility are achieved and report to the technical referent any problem arising in the service.
• Participate in the monthly reports according to guidelines (i.e sitReps, medical statistical reports, etc.) and definition of annual planning budget for the projects.

Implementation of prevention measures against abuse of power, gender-based and sexual violence:

• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point.).
• Facilitates the organization of training and awareness sessions.
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Qualifications
Education:

• Essential: Degree in Medicine (Doctor) is mandatory.
• Public Health will be an asset.
• Essential: 3 years experience in midwifery practice and maternity management in hospital.
• Previous experience with ALIMA or other NGO’s in developing countries is desirable.

Required Skills:

• Computer literacy (Word, Excel, outlook)
• Essential: 5 years experience in relevant jobs, in ALIMA or others Medical NGO’s in developing countries.
• Have at least 3 years practice experience in management of Nutrition, Health and Sexual Reproductive Health.
• Have experience of worked in difficult/insecurity area.
• Strategic vision.
• Leadership.
• People Management.
• Planning.
• Teamwork, flexible.
• Knowledge of management of pharmacy.
• Training skills.
• Well organized and good negotiation and communication skill.
• Interest in and commitment to ALIMA’s activities, enthusiasm to represent the organization to others, to travel to different regions of Nigeria.

Languages:

• Fluency in English, (written and spoken) is mandatory and Kanuri, Hausa and Fulbe are asset.

Application Closing Date
18th October, 2022.