Procurement & Logistics Officer at MacTay Consulting

We are the leading management consulting firm in Nigeria, providing HR Consulting, Learning & Development Solutions, Outsourcing, and Contact Centre Solutions.

We are recruiting to fill the position below:

Job Title: Procurement & Logistics Officer

Location: Lagos Island, Lagos
Employment Type: Full-time
Reporting line: Head of Finance & Operations

Job Summary

• As a Procurement and Logistics Officer, you are responsible for coordinating the management, administration, and supervision of the organization’s acquisition actions which will involve contracting services and managing the purchase of products, materials, and services. Our Operations team is responsible for carrying out the following functions for the organization – Finance, Budgeting, Internal Control, Supply Chain/Procurement, Administration, Human Resources, IT, Safety & Security.

Job Description
The Procurement & Logistics Officer will be responsible but not limited to carrying out the following functions:

Managing relationship with Vendors & Suppliers:

• Updating vendors list as appropriate with approved vendor contact details, tax numbers etc
• Responsible for Vendor Management (Onboarding vendors, intimating vendors on organisational policies, etc)
• Develop vendor/partner acquisition strategies
• Manage the supplier/vendor agreements to ensure strict adherence to contracts
• Periodically evaluate and renegotiate vendor contracts to gain advantage for the organization

In charge of Procurement:

• Ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes including receipt of requisitions, organization of RFQ, receipt of quotations, bids and proposals, evaluation, and negotiation of certain conditions of contracts in compliance with organization’s requirements.
• Ensure effectiveness to attain cost effectiveness, efficiency, accountability, and timely supply of goods and services
• Implement procurement according to approved guidelines, procedures, and forms (Purchase Requests, Purchase Orders, Goods Received Notes, etc.)
• Develop the procurement forecasts in line with programme objectives
• Track and report key functional metrics to reduce expenses and procurement improve effectiveness
• Ensure appropriate practice in supplier pre-qualification, tender processes, and asset disposal.
• Source for quotations, compile Supplier Bid Analysis (SBA), and award successful suppliers. Seek relevant approvals where necessary.
• Responsible for office supplies; ensuring availability of all necessary stationaries and other consumables
• Follow up on sent waybills with the consignee in-country to ensure that deliveries are confirmed.
• Oversee all purchase requests and manages the procurement process
• Prepare request for quote, prepare assessment table, and get approval according to the organization’s standard procedures
• Maintain and update the supplier database on regular basis

Handling all the organization’s Logistics activities:

• Manage service agreements with travel agents
• Responsible for efficient and cost-effective local and overseas travel; including all transport related activities
• Flight bookings & management: ensure that bookings are made on the most competitive fares

Maintain accurate documentation and reporting:

• Maintain shared electronic & manual files to ensure easy access to information
• Maintain the fixed asset register
• Prepare and ensure the accuracy of documentation relating to inventory.
• Responsible for equipment movement and ensures that proper records are maintained.
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Prepare procurement and logistics reports to the Head of Operations
• Work in close collaboration with the finance and administration units to ensure effective operations

Qualifications

• Degree in Social Sciences, or other related disciplines.
• Proven experience (2 - 3 years) as a Procurement & Logistics Officer
• Experience working with an NGO/development organization space will be an added advantage

Skills and Competencies:

• High level of accuracy in work, and ability to handle multiple tasks with speed and in a timely manner
• Ability to work with minimal supervision
• Strong organizational, and administrative experience and attention to detail
• Outstanding written and oral communication skills
• Good project management skills including experience in a fast-paced environment with shifting priorities.
• Excellent interpersonal and communication skills both written and oral.
• Working knowledge of Microsoft Office applications.
• Strong organizational skills and the ability to prioritize and meet deadlines with meticulous attention to detail.
• Interest in issues related to women, politics, elections, and human rights.

Remuneration
Package: Gross salary, Health Insurance, Paid Leave, Flexible working.

Application Closing Date
19th October, 2022.