Secretary at Bauhaus Group

Bauhaus Group is a full house of multidisciplinary professionals offering creative, innovative and comprehensive services in all facets of Real Estate Development, Project Development, Development Finance and General Development Consultancy. Incorporated as a Private Limited Liability company in August 1986, Bauhaus is a wholly owned Nigerian company with offices in Abuja, Port Harcourt, Owerri, and New Jersey, USA.

We are recruiting to fill the position below:

Job Title: Secretary

Location: Owerri, Imo
Employment Type: Full-time

Summary

• The right candidate acts as the point of contact between the manager and internal/external clients
• The candidate will be responsible for all clerical and administrative support in order to optimize workflow procedures in the office
• The candidate will assist colleagues and executives by supporting them with planning and distributing information and will be the point of reference for all queries, requests or issues.
• Schedule appointments and arrange meetings, appointments and daily/weekly/monthly calendar
• Assemble materials and set up the meeting space
• Prepare summaries of meeting outcomes and documents
• Answer and screen phone calls and redirect them when necessary
• File, update and manage contact information of employees, customers, suppliers and external partners
• Design, implement and maintain both electronic and paper filing systems
• Track and maintain the levels of all office supplies, orders, replacements and fixtures
• Responsible for an office budget for supplies and other expenditures
• Opens, reviews, sort and distribute incoming and outgoing mail and faxes to the appropriate recipients
• Undertake receptionist duties
• Must have knowledge of word processing and spreadsheet software, including Word and Excel, and the ability to learn billing software
• Ability to operate office equipment (ex: fax, copier, mail, etc.)

Qualifications
We Are Looking For:

• A minimum of HND with Second Class Lower Division
• Experience as a Secretary or Administrative Assistant
• Intermediate knowledge and technical skills in Microsoft Office

The Ideal Candidate Must:

• Have excellent communication, collaboration, presentation, time management and organizational skills and customer service experience
• Be able to work independently and meet deadlines and targets
• Be proficient in proofreading, spelling, grammar punctuation and math
• Have the ability to multitask and adapt and adjust to changes in the work schedule/work plan
• Have great understanding of various expectations, obligations, performance metrics and compliance issues
• Have a positive attitude and exceptional written and verbal communication skills.

Application Closing Date
17th October, 2022.