Administrative - Controls Coordinator / Administrator II at ABNL Limited

ABNL Limited was incorporated in 1992, as an Oil and Gas servicing company, with a vision to provide professional engineering and technical services to the Oil and Gas exploration and production companies in Nigeria and the West African sub-region. Since its incorporation the company has grown in leaps and bound, expanding its business horizon but still within the Oil and Gas sector.

ABNL is a 100% owned indigenous firm, with a shareholding in excess of 100 million Naira. Its’ directors are individuals of proven integrity, who over the years have acquired the requisite experience in the Oil and Gas business, as well as in the banking and finance sector. The integrity of the directors and the staff of the company have been a priceless contributive factor in the growth and wellbeing of the company.

We are recruiting to fill the position below:

Job Title: Administrative - Controls Coordinator / Administrator II

Location: Lagos
Employment Type: Contract
Work Schedule: Standard - 5 days on / 2 day soff

Main Functions

• Coordinating compliance controls and integrity in the group, ensure implementation and administers, manages controls calendar, system access, less analytical more coordination and data management.
• Activities: Reports on Business control KPIs, Irregularity logs, Key Activities related to Rep letters, Fixed Asset register and adhoc activities e.g. Awareness training, Operations Integrity Management System (OIMS).
• Reports to Project Controls Advisor.Works with moderate work direction and is skilled and knowledgeable to the position.

Key Responsibilities

• Promoting Controls Integrity Management System (CIMS) & Controls and support to raise staff control awareness
• Identify new processes or changes and ensure all FCPA requirements are properly performed / updated and approved
• Assisting the Business Manager with key activities as required around budgeting and planning activity
• Ensuring controls catalogs are documented/updated and approved as required by Business Manager
• Supports ongoing controls activities (Audits – UIA Planning and coordination, Representation Letter Coordination, Controls Training for staff and maintaining training register, End User Computing Risk Assessments, Access Reviews)
• Update & file Delegation Of Authority Guide (DOAG), FCPA’s, MOC’s, Job Handover checklists
• Responsible for coordinating Management and Protection of Information (MPI) Monthly Inspection & Reporting
• Preparing/coordinating the development of controls documentation
• Prepare monthly OIMS updates
• Monthly reporting of KPIS core cards for OIMS&CIMS
• Provide awareness of Tools in developing OIMS System 10-1 for system practitioners
• Oversee the management of the central External Meetings Register and reporting process
• Departmental Records Contact: Serve as Department/Business Unit Subject Matter Expert (SME) and collaborate with the respective Local IMS group
• Distribute Communications about Records Management within the team
• Safeguard the department or business units’ vital records, complete and retain for ready access both physical and electronic records
• Organize and Departmental Shared Drive folders and allocate retention codes according to Records Retention Schedule
• Shared folder structuring/organizing/maintenance, installing and removal of access
• Organize filing/records clean up days–include on Controls Calendar
• Focal point for all documentation and review processes for Departmental owned contracts. Monitors Quality performance and adherence to contract Terms & Conditions:
• Administer contracts by monitoring Purchase Order/Agreement end dates and expenditures.
• Raise Service Requisitions for Department/Business Unit’s owned contracts/service providers
• Represents Department/Vendor in contract development with Procurement
• Departmental Share Point Site Collection Administrator

Skills and Qualifications

• Bachelor's Degree in Information Management, Business, Economics, or related degree.
• Prior experience in information and record management, administration and data analysis
• Excellent written verbal, communication, presentation skills in English
• Ability to work effectively in a virtual, multi-cultural team environment
• Strong leadership and interpersonal influencing skills
• Self-starter with results and schedule orientation
• Advanced skills in MS Excel, including data validation, charting, pivot tables
• Intermediate skills in Microsoft Office Products including Publisher, Word, PowerPoint
• Knowledge of Microsoft Access desirable

Application Closing Date
31st October, 2022.