Procurement Assistant at the International Rescue Committee (IRC)

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Title: Procurement Assistant

Requisition ID: req33534
Location: Mubi North, Adamawa
Employment Type: Full Time
Sector: Operations
Employment Category: Fixed Term
Open to Expatriates: No

Job Overview / Summary

• The Procurement Assistant is a key position within Supply Chain and carries responsibility for the integrity of the IRC’s procurement system.
• Procurement Assistant must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
• This individual will be responsible for pro-active sourcing, team supporting, supplier reference checking, updating procurement trackers & supplier data base along with material category price list.
• S/he will also help the staff in finalizing the planned MSA / MPA’s in a timely manner by supporting in the site visits procedure & documentation preparation.

Major Responsibilities

• Updating supplier database & Material category price list
• Creating Payment requests files and submit to finance
• Carryout all documents photocopying, scanning, archiving procurement files &reception of goods.
• Proper filing of all procurement documents
• Follow-up internally between SC department and Finance department on procurement-related transactions.
• Following the guidance of the procurement staff, to ensure that all fields’ goods, to be dispatched along with all the needed documentation (Waybills...).
• Sending request for feedback regarding suppliers’ performance & update supplier files accordingly
• Participate in MSA / MPA procedure where staff is needed.
• Send Request for quotation for Market Survey, Proposals or Procurement of desired Goods and Services
• Preparing Payment requests for delivered Goods or services.
• Ensuring that all Supplies, services, and equipment’s required are delivered in time.
• Establishment and maintenance of ethical, professional working relationships with suppliers .
• Any other duties or tasked delegated by Supply Chain Officer or Supply Chain manager.

Key Working Relationships

• Position Reports to: Procurement Officer
• Position directly supervises: Procurement intern

Other Internal and / or External Contacts:

• Internal: All staff External: This position will require close collaboration with IRC Staff, suppliers & other networks, etc.

Qualifications

• Education: Undergraduate or Bachelor's Degree, preferably in Management, Administration, or related fields
• Work Experience: Minimum of 1 year

Demonstrated Technical Skills:

• Maintain attention to detail and coordinate multiple tasks to meet deadlines.
• Detail-oriented Sense of humor
• Effective time management and organizational skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
• Good knowledge and use of Microsoft excel.
• A good command of English language.

Languages: 

• Excellent in English.

Computer / Other Tech Requirements:

• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint. 

Application Closing Date
Not Specified.