Finance Assistant at Mines Advisory Group (MAG)

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Title: Finance Assistant

Location: Borno
Duration of Employment: February 2023 - August 2023 (Maternity Cover)

Overview of the Role

• The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria program including administration and filing of all financial records and documents.

Responsibilities

• Responsible for the accurate recording of financial transactions, expenditures, and advances in the MAG cashbook on a daily basis.
• Prepare bank reconciliation statements for all MAG accounts.
• Ensure that all supporting documentation is reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned, and archived as back-ups on the server/teams.
• Manage the office imprest system. Maintain adequate cash balance in the office, conduct weekly cash counts, and report any discrepancies to the Finance Officer (FO) immediately.
• Monitor staff advances to ensure they are reconciled on a timely basis.
• Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.
• Ensure that staff payslips are signed and archived on a monthly basis.
• Assist the Finance Officer in ensuring that accurate and complete accounting and relevant records are maintained and filed in good order and easily retrievable.
• Assist the FO to ensure that payments are processed in line with financial and procurement policies and procedures.
• Assist the FO with compliance visits when the need arises.
• Provide support to all donor and internal audits in coordination with the FO. This will include the collation of documentation and provision of clarity to the FO when required.
• Any other administrative task as required by the Finance Department.

Essential Requirements

• First Degree in Accounting or related field.
• At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
• Previous experience in bookkeeping/accounting and the use of spreadsheets.
• Excellent attention to detail.
• Previous experience in keeping good administrative records.
• Good written and spoken English.
• Good prioritization skills and ability to work calmly under pressure.
• Good communication and interpersonal skills.
• Self-motivated and flexible approach to work.
• Interest in and commitment to MAG’s humanitarian mandate.

Application Closing Date
18th November, 2022.