Management Assistant at Oxfam Nigeria

Oxfam is an international confederation of 17 organizations (affiliates) committed to creating a just world without poverty. In Nigeria Oxfam works in the areas of Economic Justice/Sustainable Livelihoods, Humanitarian Programming to save lives, Advancing Gender Justice and Good Governance, adopting a right based approach.

We are recruiting to fill the position below:

Job Title: Management Assistant

Location: Abuja, Nigeria
Internal Job Grade: D1- national
Contract type: 1 Year Fixed Term
Job Family: Management Support
Reporting to: Country Director
Staff reporting to this post: None

Job Purpose

• The Management Assistant supports the Country Director in carrying out complex tasks of linking the Programs, Logistics, Human Resources, and Business Support Units ensuring affective relationship; and providing summary reports, opinions and recommendations for performance improvement.
• The post holder will also oversee a high standard public and stakeholders’ reception and representation for Oxfam in Nigeria.

Job Responsibilities

• Serve as the critical link between the Programs, Logistics and Business Support Units and providing summary reports and opinions on the units’ operations to the Country Director for decision-making.
• Support the Country Director by coordinating donors and partners’ relations.
• Assist the management team in organizing, planning, and implementing strategies.
• Provide support and solutions to the Country Director regarding organizational needs and requests for the running of the daily operations.
• Oversee front office clients’ reception, and public liaison, ensuring high standard reception, image and representation
• Compose work-related reports that support effective relationship management and a high standard of documentation and record keeping.
• Write and present results and opinions in a clear and intelligible way so they are comprehensible to targeted audience.
• Maintain an effective internal communication system among the management team and managers.
• Support Oxfam’s business development initiatives.
• Perform other relevant tasks such as filing, typing up reports and maintaining mail correspondence as may be assigned by the Line Manager.

Job Requirements
Education:

• A minimum of Master's Degree in Public Health, Psychology, Nursing, Project Management, Organizational Development, or other relevant field is required.

Skill Set:

• Excellent interpersonal and communication skills.
• Good organising and documentation skills.
• Able to work in a diverse team.
• Strong management and organizational skills.
• Exceptional time management abilities, including managing multiple calendars
• Good administrative skills, including filing and document organization.
• Excellent communication, including writing, email and memo creation, interpersonal communication, and customer service skills.
• Great active listening skills.
• Basic computer literacy and troubleshooting abilities.
• Fast problem-solving abilities.
• Teamwork and collaboration.

Desirable:
Key Attributes:

• Must be able to deal with donors, clients, partners in a professional and courteous manner and work under high pressure.
• Must be able to establish excellent relationship at various levels.
• Must be comfortable interacting with high-level officials and must be able to communicate clearly when dealing with a wide variety of people at all levels, as the employee will be required to speak with authority, negotiate, and directly influence people's decisions.
• Must be very proactive as s/he will be expected to work largely on s/he’s own initiative and must work well under pressure and with a varied and constantly changing workload.
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who meet Oxfam are as safe as possible.
• Fluent in both written and spoken English
• Knowledge of Oxfam policies, procedure, and systems.

Key Behavioural Competencies
Competencies / Description
Influencing:

• We can engage with diverse stakeholders in a way that leads to increased impact for the organisation
• We spot opportunities to influence effectively and where there are no opportunities, we could create them in a respectful and impactful manner.

Relationship Building:

• We understand the importance of building relationship, within and outside the organization.
• We could engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.

Agility, Complexity, and Ambiguity:

• We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with many elements interacting in diverse and unpredictable ways.

Systems Thinking:

• We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome, or event in isolation.
• By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.

Listening:

• We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.

Application Closing Date
22nd November, 2022.