Procurement Specialist I at the Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Title: Procurement Specialist I

Reference ID: R2478
Location: Akwa Ibom
Employment Type: Full Time

Project Overview

• PMI-S is a five-year PMI/USAID flagship malaria project implemented through a consortium led by MSH.
• The project is supporting the Government of Nigeria through its agencies at the federal, state, LGA and community levels to reduce under-five and maternal mortality by delivering quality services for management of malaria, its complications, and prevention.
• PMI-S project focuses on strengthening the capacity of the National Malaria Elimination Program (NMEP) and State Malaria Elimination Programs (SMEPs) for the implementation of the National Malaria Strategic Plan 2014-2020.

General Responsibilities

• Arrange hotel for Nigerian staff, participants, consultants who are coming to the state for assig
• Arrange hotel for TDY staff coming to assist Nigeria teams.
• Assist staff in obtaining visas for international travel (Where applicable).
• Assist in making international and local travel arrangements.
• Arrange for telephones and internet modems for TDY and new staff, as the case may be.
• Provide assistance and follow up to Expats and TCNs on obtaining Nigerian resident VISAS (where applicable).
• Calendar management, ensuring conference rooms are booked and Meeting/conference/activity logistics and making sure to update the records regularly
• Arrange spaces for new employees making sure the availability of desks, chairs etc. are ready for them to use on the start day
• Coordinate the approved Activity Profiles making sure that materials, equipment, etc required for the activity are organized and ready for the activity
• Coordinate catering services for official functions within and outside the office location
• Fleet management (fueling, repair/maintenance, log books, reporting)
• Facilitate the preparation of procurement plan
• Receives approved Purchase Requisitions (PR) for procurement of goods and services
• Tracks all PRs, for both local purchases and those requested through Cambridge
• Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
• Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
• Handles field office purchases when required;
• Ensures that purchases are made in the best interests of the donor and MSH;
• Assures delivery or pickup of PO for collection of goods;
• Prepares weekly procurement status report and submits to the supervisor;
• Regularly updates the supervisor of all partial collection of the procured goods;
• Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
• Does quarterly or 6 months reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
• Capacity Building of Team
• Inform supervisor immediately if asked to compromise integrity by any vendor or other.
• Ensure  that  systems  are  in  place  in  country  to  ensure  that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
• Ensure  that  appropriate  staff  members  are  aware  of  and understand laws, contract/award and donor requirements, and MSH policies and procedures
• Assist the FAM in effective office, facility and property management in the state office.
• Monitor and ensure compliance.
• Other tasks as assigned by the supervisor.
• The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor.

Requirements

• Master’s Degree in Business  Administration / Finance / Accounts or related field. Alternatively, a University Degree in logistics, supply chain management or business with 4 years post degree experience.

Required Minimum Experience:

• 4 - 5 years’ relevant and progressive experience in procurement, logistics and supply management.
• Experience in a USG donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• 4 - 5 years relevant experience in general administration and office management.
• Monitoring/assessing performance to make improvements or take corrective action.
• Experience in facility and property management.

Knowledge and Skills:

• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills
• Good communication and interpersonal skills
• Good analytical skills.
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Demonstrated intermediate computer skills in Microsoft Office Suite applications.

Competencies:

• Functional expert - has knowledge of processes and products
• Influencer - relates to people, builds relationships, and effectively presents arguments
• Results seeker - meets deadlines, identifies actions, and achieves goals
• Innovator - thinks creatively, anticipates changes, and produces solutions
• Adaptor - stays calm under pressure and handles criticism well
• Complier - follows procedures and encourages others to as well.

Application Closing Date
27th November, 2022.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.
• MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
• In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.