Project Assistant at Women Friendly Initiative (WFI)

Women Friendly Initiative (WFI) is a not-for-profit, non-governmental organization dedicated to the improvement of the quality of life of particularly women, children, and the youth. Since 2003, WFI has worked closely with key stakeholders to address disease burdens and social deprivations amongst these populations through cutting-edge, innovative, and sustainable solutions. WFI strengthens local institutions, structures, and entities that enhance community health, economic and social welfare, and women and girl-child rights. In the recent past, WFI in collaboration with the FMOH and NPHCDA developed, launched, and piloted the implementation of the national guidelines on promoting access to AYFHS in primary health care facilities in Nigeria. WFI in partnership with a coalition of Civil Society Organizations, is currently advocating for the implementation of the guidelines at the sub-national level in selected states of Nigeria.

We are recruiting to fill the position below:

Job Title: Project Assistant

Location: Kuje, Abuja (FCT)
Employment Type: Full-time

Job Description

• Operationalize administrative procedures such as Timesheets, Travel and transportation, Documentation, and Procurement of services of consultants.
• Manage and review approved claims of staff on the project
• Create and update staff information in personnel files
• Experience in developing Concept Notes and Proposal writing
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plan;
• Maintain project correspondence and communication;
• Collect, register, and maintain all information on project activities;
• Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
• Contribute to the preparation and implementation of progress reports;
• Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings;
• Maintain project filing system
• Assist in the preparation of payment requests for operational expenses, salaries, insurance, etc. against the project budget and work plan;
• Arrange for equipment maintenance and insurance as required;
• Help the organization in sourcing for other fund from Donors- Through proposal writing
• Operationalize administrative procedures such as Timesheets, Travel and transportation, Documentation, and Procurement of services of consultants.
• Manage and review approved claims of staff on the project
• Create and update staff information in personnel files
• Experience in developing Concept Notes and Proposal writing
• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work plan;
• Maintain project correspondence and communication;
• Collect, register, and maintain all information on project activities;
• Advise all project counterparts on applicable administrative procedures and ensures their proper implementation;
• Contribute to the preparation and implementation of progress reports;
• Prepare agendas and arrange field visits, appointments, and meetings both internal and external related to the project activities and write minutes from the meetings;
• Maintain project filing system
• Assist in the preparation of payment requests for operational expenses, salaries, insurance, etc. against the project budget and work plan;
• Arrange for equipment maintenance and insurance as required;
• Help the organization in sourcing for other fund from Donors- Through proposal writing.

Requirements

• Candidates should possess a PhDs / Doctorates, MBBS / MBChB, B.Pharm, BSc, M.Pharm, MSc or MSW qualification with 4 - 6 years work experience.

Application Closing Date
25th November, 2022.