Executive Assistant at Maxima Integrated Media

Maxima integrated media provides 360-degree marketing communications solutions to our clients. This strategic business unit has created and executed strategies to amplify client and brand communications.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Gbagada, Lagos

Responsibilities

• Support the MD, to ensure that the company goals and objectives are accomplished and that operations run smoothly.
• Maintain confidentiality of highly sensitive information
• Filter emails, highlight urgent correspondence and print attachments.
• Help MD manage output, workflow and office deadlines.
• Conduct weekly diary meetings with the MD to discuss upcoming engagements, invitations and other requests.
• Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match his requirements.
• Filter general information, queries, phone calls and invitations to the MD by redirecting or taking forward such contact as appropriate.
• Manage the process of calling for a briefing on behalf of the MD from start to finish to ensure that he is fully prepared for all engagements.
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the MD.
• Minute general meetings as required and complete research on behalf of the MD.
• Keep and retrieve files.
• Ensure guests meeting with the MD are well taken care of.
• Work in all departments of the company as assigned by the MD
• Other duties assigned by MD

Requirements

• Minimum of First Degree in Business Management, Human Resources, Finance, or any relevant field. A degree in law would be an added advantage.
• Minimum of 3 years’ cognate experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time management skills and an ability to organize and coordinate multiple concurrent projects.

Application Closing Date
13th December, 2022.