Procurement Responsible at Solidarites International (SI)

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 40 years the association has focused on meeting three vital needs - water, food and shelter. SI is present in North-East Nigeria since 2016 and is currently operating in 4 bases across Borno State (Maiduguri, Monguno, Ngala, and Dikwa) with outreach capacities across all BAY States through its emergency component. Currently, SI carries out emergency/post - emergency programs in WASH/FSL sector in North-West Nigeria where limited actors are currently present.

We are recruiting to fill the position below:

Job Title: Procurement Responsible

Location: Maiduguri, Borno
Employment Type: Contract
Contract Start date: Projected contract duration is 6 Months - with possible extension.

Main Responsibilities

• The procurement Responsible supports the Deputy Logistic Coordinator - Supply in implementing and supervising all purchases activities at mission level.
• He/she is the direct manager of all Purchase Officers and support the logistic manager of the bases.
• In particular, he/she lends support to carrying out activities and the filing and archiving logistical documents.
• He/she temporarily takes on the basic tasks of the purchase officer or storekeeper in their absence.

List of Main Tasks
Management of purchase:

• Assess the markets and identify the main and/or relevant suppliers
• Update price lists and vendor databases.
• Negotiate prices, deadlines and methods of delivery.
• Ensure that relationships with suppliers are monitored.
• Support the deputy logistics manager on the call for tender procedure.
• Support all logistics managers.Handle and supervise the procurement of all bases. (4)
• Verify and process quote requests and Internal Order Forms
• Make purchase file for validation: quotation, bid analysis, contract
• Proceed with the purchase
• Control and ensure Solidarités International purchase procedures are respected.
• Coordinate with the stock/freight manager when there is delivery.
• Follow up the purchase planning with the purchase schedule.
• Provide feedbacks on the status of the purchase.
• Visit the bases to bring support and trainings.
• Assist and implement Logistic training sessions for the logistic team on procurement.

Human resource management:

• Participate in the recruitment of his/her team.
• Coordinate, plan and supervise the work of his/her team.
• Appraise personnel under his/her direct supervision.
• Validate planning, follow attendance of his/her team.

Reporting / Capitalisation:

• Support the deputy logistics coordinator on the update of the IOF follow up and contract FU for the Monthly logistic Pack.
• Responsible of the archive purchase folders process.Ensure the compilation of price and supplier lists, as well as information in use (import-export, exemption, taxes)
• Take part in coordination meetings relating to logistics; represent the Deputy Logistics Coordinator for procurement topics upon request and/or when delegated.
• Participate to the preparation of archives to be sent to HQ

Profile

• Education: Bachelor's Degree required or equivalent qualification in required field
• Professional certification in Supply Chain Management and/or emergency response management.
• Work Experience: At least 2 years of experience in handling humanitarian supply chain.
• Strong knowledge of Link and management skills.
• Clear training and mentoring ability.
• Experience working with a diverse portfolio of Donors and knowledge of specific donor guidelines.

Demonstrated Skills and Competencies:

• High degree of flexibility and ability to work under sometimes acute hardship conditions against tight deadlines.
• Ability to lead a team, Result oriented, Effective Communication skills, Problem-Solving ability, etc.

What we offer
Salary + food & housing contributions + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.

Application Closing Date
15th December, 2022.