Administrative Secretary at Rossland Screening Solutions (Abuja and Bayelsa)

Rossland is a recruitment Agency licensed by the Federal Ministry of Labor to offer executive, technical, and administrative recruitment services offering high quality, dependable recruitment services. Rossland Screening Solutions is positioned as one of the leading privately-held executive recruitment firms in the nation. Over the past few years, Rossland has recruited and placed several executive-level positions within the construction and real estate sector. This kind of experience will prove to be valuable for your executive recruitment and outsourcing.

We are recruiting to fill the position below:

Job Title: Administrative Secretary

Locations: Abuja and Yenagoa - Bayelsa
Employment Type: Full-time

Job Summary

• We are seeking an energetic and capable administrative secretary to assist us with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public.
• You may also be required to manage office supplies.
• To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Monitoring office supplies and ordering replacements.
• Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
• Preparing facilities and arranging refreshments for events, if required.
• Observing the best business practices and etiquette.

Requirements and Skills

• Formal qualification in Office Administration, Secretarial Work, or related training.
• 2 - 5 years of experience as an Administrative Secretary would be advantageous.
• Advanced proficiency in managing documents, spreadsheets, and databases.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Working knowledge of printers, copiers, scanners, and fax machines.
• Proficiency in appointment scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills.

Application Closing Date
18th December, 2022.