KyDAL Office Point (KOP) - Our client, a Pharmaceutical Company, based in Oyo State, with other subsidiaries, is urgently in need of a matured and experienced candidate to fill the position below:
Job Title: Head, Human Resource and Administration
Location: Oyo
Job Summary
The Head, Human Resource & Administration will lead, direct and manage the day-to-day Human Resources and Administrative activities for the company.
He/She will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, performance management, employee relations, benefits, training and development; as well as oversee administrative functions, e.g. fleet management and having interface with government agencies.
In all, the Head, Human Resource & Administration will provide strategic guidance on Human Resource to the company and its subsidiaries.
Job Schedule
The job responsibilities include, but not limited to:
Recruitment and Retention:
Develop and oversee recruitment processes
Design job specifications for all vacant positions
Review job advertisements prior to posting, screen CVs, conduct telephone screenings, coordinate interview teams, participate in interviewing candidates and ensure that documentation is collected and recorded/filed.
Oversee all employee engagement for the company and its subsidiaries pan-Nigeria and manage the new hire on-boarding and exit process.
Compliance and Record Keeping:
Annually review the Personnel Handbook recommending amendments needed due to changes in company policies, rules and regulations and/or labour laws
Manage timesheets for office, ensuring timely submission, approval, accuracy, and filing of reports
Update staff data base
Performance Management:
Facilitate job analysis and update job descriptions.
Develop, in conjunction with other heads of department, key performance indicators for all employees
Design appraisal form for all employees
Monthly/Quarterly coordinate performance appraisal of all employees
Decide, with the management, the appraisal performance cut-off for the payment of performance bonus
Monitor and send appraisal feedback
Reward/Benefit Management:
Prepare monthly payroll for the payment of salary
See to the payment of quarterly performance bonus
Review employee final payments for accuracy and compliance with labour laws.
Training & Development:
Evaluate the need for employee training and development and make recommendations.
Coordinate internal training and update training records
Employee Relations:
Work with senior management team to resolve employee relations issues pragmatically.
Investigate employee relations issues & work to ensure human resources related decisions
are consistent and fair.
Administration:
Ensure smooth running of all administrative functions in the company e.g. premises management & maintenance, cleanliness of environments/ offices/toilets, etc.
Fleet management – movement/allocation of vehicles, general repairs, maintenance; update of vehicle documentation; etc
Work with external government agencies e.g. Police; VIO; FRSC
Handling all the company’s court cases by having interface with the company’s lawyer(s)
Monthly submission of reports to the Group Managing Director, on update of recruitment/engagement or exit of employee, any outstanding recruitment, update of temporary staff e.g. IT Students/Corpers, update on recovering of outstanding debts from exit employees, etc.
Qualifications & Experience
First Degree in related discipline
Master’s Degree in Human Resources or related discipline is an added advantage
Minimum of 15 years experience in the field of human resources & administration, at least 5 years of which must be as a human resource department lead/head
A qualified member of Chartered Institute of Personnel Management of Nigeria (CIPM) or any other related professional body
Experience of pharmaceutical/manufacturing company is a plus.
Pharmaceutical / Manufacturing experience is highly important
Other Competencies/Abilities/Skills Required:
Must be familiar with Nigeria Labour Laws and regulations governing Human Resources Practitioners in Nigeria
Ability to work with other managers to assess complex issues pragmatically.
Ability to define problems, establish facts, analyze situations and make decisions.
Excellent written and verbal English and local language skills.
Ability to interact with and lead employees at various levels.
Strong understanding of confidentiality as it relates to Human Resources.
Proficient in MS Office, including Word, Excel and Powerpoint.
Salary
N300,000 - N400,000 / month.
Application Closing Date
30th December, 2022.
Method of Application
Interested and qualified candidates should forward their CV to: [email protected] using the Position as the subject of the email.