Logistics Officer at the MENTOR Initiative

The MENTOR Initiative is an international NGO, which directly assists developing countries in their fight against malaria and other vector borne disease. The MENTOR Initiative provides support in the fight against malaria and other vector borne diseases through three key activities: intensive development of the technical capacity of humanitarian organizations and national partners, technical support for in-country programs, and operational research for the development and evaluation of innovative and context-specific tools for improved vector borne disease control. 

The MENTOR Initiative works in collaboration with various international agencies and governments including the United Nations, the Ministry of Health, and other Humanitarian Organizations. In close collaboration with the Ministry of Health, MENTOR is implementing large scale Indoor Residual Spray (IRS) and community mobilization on malaria and hygiene promotion campaigns in the conflict affected areas of Borno state of Nigeria.

We are recruiting to fill the position below:

Job Title: Logistics Officer

Location: Dikwa, Borno
Start Date: 01st January 2023
Reporting to: Logistics Coordinator/ Assistant Logistics Coordinator
Duration: Projected contract duration is 6 Months - with possible extension

Overall Job Purpose

• Under the direct supervision of the Logistics Coordinator/ Assistant Logistics Coordinator, the Logistics Officer is responsible is responsible for providing logistics and supply chain needs/requirements of the project including procuring all program supplies and services, accounting for all assets, managing stocks, and managing other tasks in Dikwa as assigned.

Key Results and Responsibilities
Expected Key Results:

• Provide support to the Logistics Coordinator (or Assistant Logistics Coordinator) for the achievement of the following results:
  • To implement logistics activities according to Mentor/ donor guides – especially in procurement and technical fields
  • To provide timely and regular updates to the Logistics Coordinator (or Assistant Logistics Coordinator) on logistics activities
  • Proper documentation of various project activities including timely reporting and dissemination

Tasks and Responsibilities
Supply Chain & Logistics Management Tasks:

• Implement/maintain MENTOR’s standard practices in logistics procedures.
• Procure goods and services on behalf of the MENTOR’s; Following procurement procedures and keeping documentation in compliance with donor audit requirements.
• Provide advice to Logistics Coordinator (or Assistant Logistics Coordinator) (Assistant) on negotiation of contracts required by the MENTOR for goods and services.
• Aid in updating of price lists, supplier database, contract follow-ups, and purchase tracker in the field.
• Plan and organise transportation requirements; best use of vehicles, vehicle tracking and fuelling. 
• Conduct regular spot checks for warehouse stocks and assets and report damages immediately.
• Plan, organise and maintain any stores/warehouses containing MENTOR’s stock to required standards, providing timely stock reports to Logistics Coordinator (or Assistant Logistics Coordinator) and security to stores to keep losses to minimum.
• Organise the transportation and other commodities for incoming and outgoing goods to ensure the timely receipt into stores/warehouses.
• Ensure the archiving of procurement files and contracts follows the mentor initiative procedures.
• Directly line manage the mission drivers in the field.
• Provide weekly stock movement report to Logistics Coordinator (or Assistant Logistics Coordinator).
• Provide timely advice and technical support on logistics issues to other functions within the MENTOR-Initiative.
• Ensure good communication with the program staffs at all the level of the purchase process
• Support, train and develop other staff in Logistics best practices as directed by the Logistics Coordinator (or Assistant Logistics Coordinator).
• Liaise with international, government and non-government agencies and collaborate with them as appropriate under the guidance of Logistics Coordinator.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within MENTOR and amongst beneficiaries served by The MENTOR Initiative.
• Any other tasks required within skill set.

Security Tasks:

• In close coordination with the Logistics Coordinator, oversee the safe transportation, proper and secure storage of the prevention items in the field.
• Follow up on vehicle movements within Dikwa with a tracking system tool like GPS SMS, WhatsApp, etc.

Project Support Tasks:

• In close coordination with the Senior Program Officer-Dikwa; support on implementing of the planned activities especially in Dikwa and adjacent host communities.
• Support on security management in the hard-to-reach locations; IDPs camps and host community.
• Provide support to finance and administration department where needed.

Others:

• Adhere to MENTOR Code of conduct on Ethics and Integrity, SAFEGUARDING and Whistle blowing policy.
• Conducts all activities in honest and trustworthy manner in the best interest of The MENTOR Initiative and the target community
• The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the organization’s needs.

Job Requirements

• Bachelor's Degree in Logistics, Supply Chain, Public Administration or equivalent
• 2 to 3 years of Previous INGO and/or work experience related to Logistics, Supply chain or Administration.
• Able to work as part of an established team with excellent communication skills, team builder, flexible, adaptable.
• Proficiency in Microsoft package (Excel, Word, Outlook, PowerPoint)
• Excellent Computer/ Reporting skills
• Familiarity with INGO working environments and standard procedures preferred
• Transparency and integrity
• Dikwa indigene and resident preferred.

What We Offer

• Salary + Transport & National housing fund contributions + Social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government)
• The Mentor Initiative applies a zero-tolerance approach to sexual exploitation, abuse, mistreatment or harassment, and other types of unethical behaviour including fraud. 
• The Mentor Initiative will contact previous employers of applicants to determine if they have any history of violating international standards and codes of conduct relating to such matters.

Application Closing Date
27th December, 2022.

How to Apply
Interested and qualified candidates should send their CV including 3 references (not more than 4 pages) and a Letter of Motivation to: [email protected]  indicating the Position Title in the Subject line.

Note: As position is required as soon as possible, MENTOR reserves the right to select a candidate and finalize the recruitment before the application close date.