Finance Coordinator Assistant at Medecins Sans Frontieres (MSF) - Holland

Medecins Sans Frontières (MSF) is an international, private, non-governmental, non-profit humanitarian organization. Our organization offers assistance to populations in distress, to victims of natural or man-made disasters, to victims of armed conflict, without discrimination irrespective of race, religion, creed or political affiliation. We have been working in Nigeria since February 1996. A Memorandum of Understanding between Medecins Sans Frontières and the Federal Government of Nigeria facilitates this. We are at present co-operating with the Federal Ministry of Health, State and Local Government departments of health on various health projects.

We are recruiting to fill the position below:

Job Title: Finance Coordinator Assistant

Location: Abuja
Employment Type: Full-time
Job Type: Indefinite

Main Objective and Responsibility of the Position

• Assisting the Finance Coordinator in the implementation and follow-up of the finance activities of the mission, while executing the accountancy and payment related tasks for the capital, according to MSF policies, standards and procedures in order to ensure documentary traceability as well as compliance with local labour and fiscal regulations.

Accountabilities

• Supporting the Finance Coordinator with delegated tasks to ensure proper management in the mission (budget, accounting, treasury, reporting, donors, auditing procedures, legal financial obligations, etc.) including the translation of documents and assisting in meetings upon request
• Keeping updated on local laws and regulations and informing the FinCo of any changes or misalignment with the practices in place. Ensuring respect and strict compliance to MSF standards (chart of accounts, quality of documents, guidelines, expense validation procedures, cash security rules, etc.)
• Carrying out delegated accounting tasks and activities for the capital, ensuring confidentiality on all finance issues related to MSF as well as the strict control of all expenditures and the reliability of statements and documentation.
• Processing payments, ensuring that receipts and supporting documents meet the necessary quality standards.
• Filing and/or scanning hard copies of documents, entering information in the accounting software and performing monthly closing procedures for the journals under his/her responsibility
• Following up on rental/service contracts and insurances dates and informing the FinCo on time to organize payments and renewals.
• When requested, replacing other members of the Finance/Accounting Manager or Project Administration Assistants during their absence

MSF Section / Context Specific Accountabilities
Unifield registers management and Reporting:

• Perform delegated accounting tasks, including entering information and posting transactions in the Unifield software – and carry out monthly closing procedures Bank and Cheque registers including bank reconciliations.
• Ensure adequate filing of bank and cheque register documents for the coordination office and availability of these documents for scanning to the Headquarters in Amsterdam.

Bank:

• Process bank & Debit card payments, ensuring those receipts, invoices and other supporting documents meet the necessary quality standards, as well as ensuring strict control of all expenditures and reliability of documentation.
• Initiates coordination office and projects bank payment transactions in the bank platform.

Budget and Budget Controlling:

• Control the daily/weekly/monthly financial data input in Unifield from all projects to ensure real time information is available when required to timely decision making.

Compliance:

• Aid the Finance coordinator and Deputy in the oversight of financial processes for the projects, including support to the project teams in the delivery of quality and timely accounting; this includes the weekly review of projects bank registers entries.
• Ensure compliance of MSF guidelines, standards, policies and procedures for the mission: in particular financial standards and procedures and engagement of expenditure(purchasing and payment procedure)
• Responsible for maintaining the mission Tax files ensuring prompt follow up of all related matters and adherence to timely remittances
• Maintain the mission’s payroll and withholding tax files and ensure adherence to timely tax remittances, monthly and annual tax filing for coordination and project offices.
• Maintain the mission’s social insurance files and ensure timely remittance of monthly social insurance balance.
• Maintain the mission’s Housing Alamance remittance and filing
• Follow up on service/rental contracts and insurance dates, and inform the Finance Coordinator and Deputy on time to organize payments and renewals. Includes keeping track of funds disbursed to partners under MOU contract with MSF-OCA.
• Drafting standard procedures, memos and work process to support projects finance team to apply on their day to day finance management be able to implement OCA finance policy and procedure
• Ensure the use of standard forms in all location

Staff Coaching:

• Providing support, training and capacity building for Finance staff in the projects regarding Unifield application, financial administration, taxation, and finance related issues.
• Training and capacity building for national and international finance and admin staff in the projects and coordination office.

Others:

• Participating on Tender analysis when delegated,
• Undertake any other appropriate task assigned by the Financial Coordination or and Deputy this includes covering of task during the absence of colleagues when needed,
• Act as a replacement/cover for other finance staff members such as Finance Accountancy Manager, Accountant, Finance Assistant and Project Finance and HR Manager in their absence,
• Support Finance Coordinator and Deputy organizing monthly Finance meeting and maintain meeting minutes and share
• Support Financial Coordinator and Deputy organization of workshop and staff training

Requirements (Qualifications)
Education:

• Degree in Finance, Business Administration or any related discipline.

Experience:

• Essential previous working experience of at least 2 years in relevant jobs
• Desirable experience in MSF or other NGOs in developing countries.

Languages:

• English language essential; local languages desirable.

Knowledge:

• Essential Computer Literacy (word, Excel, Internet) & good working knowledge of MS Office.

Competencies:

• Results and Quality Orientation, Timely reporting, Teamwork and Cooperation, Behavioral Flexibility Commitment to MSF Principles, Stress Management.

Gross Salary
N388,517 monthly.

Application Closing Date
3rd January 2023 (5:00pm)