Consultant Annual Report Writer and Graphic Designer at the United Nations Department of Safety and Security (UNDSS)

The Department of Safety and Security (UNDSS) is responsible for providing leadership, operational support and oversight of the United Nations security management system (UNSMS) globally. As a global leader in security risk management principles, UNDSS enables the safe and effective delivery of United Nations programmes and activities in the most complex and challenging environments, while maximizing precious resources. To this end, the work of the Department is aligned under a clear mission, to enable United Nations system programme activities through trusted security leadership and solutions.

This is a unique opportunity to join a diverse, dynamic and exciting organization gaining unique and valuable experience where security provides great value. Besides the opportunity to gain new skills and further advance security expertise, this position offers a fulfilling environment that gives you satisfaction by contributing directly or indirectly to peace and security, human rights, and achievement of the Sustainable Development Goals. Simply, all humanity will be benefiting from your work. Together, we can make the world a better place.

We are recruiting to fill the position below:

Job Title: Consultancy on Annual Report Writer and Graphic Designer

Location: Abuja (FCT)
Additional Category: Management
Type of Contract: Individual Contract
Post Level: National Consultant
Duration of Initial Contract: 21 working days
Expected Duration of Assignment: 21 working days
Starting Date (date when the selected candidate is expected to start): 11-Jan-2023
Duration of the Work: 21 working days from 28 December 2022 to 28 January 2023

Background

• United Nations Department of Safety and Security(UNDSS) is responsible for providing leadership, operational support and oversight of the security management system, ensuring the maximum security for staff and eligible dependents as well as enable the safest and most efficient conduct of the programmes and activities of the United Nations System.
• In Nigeria UNDSS continued to support UNSMS personnel and SLT partners in delivering their mandates and humanitarian assistance programmes to the most vulnerable people across the country. The 2022 UNDSS Annual Report will capture the results achieved over the year and acknowledge the partnerships that supported the achievement of these results.
• The 2022 Annual Report is an important publication to showcase the programmatic and financial operations and significant achievements of UNDSS Nigeria. The report which is published in English is UNDSS Nigeria's calling card and is used for outreach and advocacy purposes and to provide information and visibility on UNDSS activities throughout the period.
• The consultancy entails research and writing, and a commitment to deadlines. The consultant will report to the Deputy Security Adviser and work closely with UNDSS team members throughout Nigeria.

Purpose of the Assignment
This assignment has two parts - (1) copywriting and (2) graphic design and publication design layout.
Copywriting:

• Using the data template provided by the UNDSS Nigeria, the individual consultant will copywrite the text of the UNDSS Annual Report ensuring accuracy, consistency and readability of message, charts, figures, graphs and other report components.
• The consultant will be responsible for copywriting the narrative sections with a view to ensure: clarity and continuity and focus of the report; clarity of structure and consistency, both analytical and stylistic.
• The consultant will concentrate on flow and clarity of text especially between text and tables, and figures and integration of text and boxes, content errors, style and punctuation, spelling and grammar. The consultant will ensure that the data used and referenced in the text are consistent with the data in the respective tables, figures, charts and maps, as well as with the indicator tables. Based on the text provide, the consultant will recommend infographics for the Annual Report.

Graphic Design and Design Layout:

• To produce an attractive and creative layout for UNDSS 2022 Annual Report.
• The consultant will propose three design layouts, one will be selected from three design concepts. The appropriate placement of illustration such as maps, pie charts, tables, box items should be used as guided by the UNDSS Nigeria team.

Duties and Responsibilities
Scope of Work:

• Conduct interviews in person and virtually with UNDSS staff, stakeholders and partners
• Draft the report based on meetings, interviews held and content provided by UNDSS team
• Produce attractive/creative design layouts with infographics, etc.
• Finalize the Annual Report 2022 integrating any feedback from UNDSS Nigeria management and ensuring accuracy, clarity and coherency.
• Address any formatting issues to ensure the report is fit to be disseminated.

Expected Outputs and Deliverables:

• Draft Report as a Word document, including Table of Contents, Executive Summary, Charts, photo captions and credit information etc.
• Finalize content of Annual Report integrating any feedback from UNDSS Nigeria team
• Three design layout concepts and recommended infographics
• Proofreading of design layouts to ensure that text and graphics are error free
• Original artwork files to be delivered to the UNDSS Nigeria

Annex for detail deliverable:
Institutional Arrangement:

• The consultant will report to the UNDSS Deputy Security Adviser, and work closely with UNDSS and its various partners in Nigeria.

Duration of the Work:

• 21 working days from 28 December 2022 to 28 January 2023

Duty Station:

• Abuja with possibility of travel to other locations. DSA and travel expenses will be paid for all travel outside Abuja.

Time-frame and Fees:

• The consultant will work for 30 working days spread out from January to February 2023.
• It is noted that due to the nature of the project, there will be periods of time when no actual writing or research will occur because the writer will be waiting for either text clearances from UNDSS and/ or layouts from the designer. Fees will be paid according to the Deliverables noted above.
• Individual consultant must send a financial proposal based Lump Sum amount. The total amount quoted shall be all-inclusive and include all costs components required to perform the deliverables identified in the ToR, including professional fee, communication costs and any other applicable cost to be incurred by the consultant in completing the assignment.

Required Skills and Experience
Education:

• Master's Degree in Public Relations, English Language or Literature, Communications, Journalism or Creative Writing with at least five (5) years’ experience.

Or

• Bachelor’s Degree in in Public Relations, English Language or Literature, Communications, Journalism or Creative Writing with at least seven (7) years experience.

Competencies:
Functional Competencies:

• Strong research and excellent writing skills in English;
• Proficiency in the use of Adobe Creative Suite such as Adobe Illustrator, InDesign, Photoshop
• Experience in producing corporate products – specifically annual reports;
• Knowledge of UNDP terms, language and editorial style;
• Demonstrated ability to work in timely manners and under pressure

Behavioral Competencies:

• Ability to be flexible and respond to changes to text/layout as part of the review and feedback process;
• Strong interpersonal skills, able to communicate and work with diverse people;
• Participate effectively in team-based, information-sharing environment, collaborating and cooperating with others;
• Focus on impact and results for the client.

Evaluation Method and Criteria

• Consultants will be evaluated based on the lowest price and technically compliant offer. The award of the contract shall be made to the consultant whose offer has been evaluated and determined as both: a) responsive/compliant/acceptable, and b) offering the lowest price/cost.
• Technical Criteria for Evaluation (Maximum 70 points):
  • Relevance of education - Max 20 points
  • Experience in editing and report writing - Max 30 Points
  • Technical skills in graphic design and design layout – Max 30 points
  • Experience in developing content for UN reports – Max 20 points
• Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Application Closing Date
3rd January, 2023 (Midnight New York, USA).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Documentation Required
Interested individual consultants must submit the following documents/information to demonstrate their qualifications.

• Letter of Confirmation of Interest and Availability using the template provided in Annex II.
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Links to previous work.

Note: Incomplete proposals may not be considered.