HR & Administration Technical Assistant at the Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Title: HR & Administration Technical Assistant

Job Identification: 9213
Location: Monguno, Borno
Job Schedule: Full time
Job Category: Human Resources
Duration of contract: Till 31st December 2023.
Grade: 4 in NRC's grading structure
Reporting line: Field Coordinator, Monguno Nigeria

Job Description

• We are looking for people passionate about helping refugees and people forced to flee.
• If you are those people, the Norwegian Refugee Council in Nigeria is looking for an enthusiastic and passionate HR/Admin Technical Assistant to join our Field Office Team in Monguno, Borno State.  The purpose of the HR/Admin Technical Assistant position is to establish and implement NRC's day-to-day Human Resources and Administration functions, systems, and procedures.
• To be successful in this role you will be a Human Resources and Administration professional with good Human Resources skills, Administration experience, a confident communicator with excellent relationship-building skills, and capable of establishing strong relationships with staff and stakeholders at all levels while supporting new initiatives and learning projects across the area.
• If you are a highly organized individual, comfortable working in a remote environment, and have previous experience in Human Resources and Administration, we would love to hear from you!

Responsibilities

• Ensure proper and systematic filing of all personnel files.
• Support the recruitment process by collecting applications, longlisting, scheduling examination, administering tests, and conducting interviews.
• coordinating appointments and background/reference checks, and communicating benefit information.
• Maintaining a database of field office recruitment.
• induction of new staff, schedule a briefing with relevant departments and assist in email address requests for new staff.
• Preparation of contracts for both casual workers and full-time workers
• Management of employee records on NRC People at the field level
• Issuance of stock requests to relevant department and updating and sharing the stock report on a monthly basis.
• Ensure that office and guest house supplies are requested for and timely distributed.
• Preparing and circulating the Minutes from all staff meetings.
• Supervising the cleaner/cook.
• Any other task assigned by Line Manager.

Qualifications
We are looking for:

• Bachelor's Degree Qualifications in Business Administration, Public Administration, or any Management Science related field.
• Proven record of accomplishment of professional experience in Human Resources Management and Administration in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts.
• Documented results related to the position’s responsibilities.
• Confident communicator with the ability to build and maintain relationships with multiple staff and stakeholders at all levels, and challenge with humility when necessary.
• Intuitive and empathetic, able to relate to others, and build report.
• Highly organized, capable of managing multiple priorities successfully.
• Experience in working within a team, meeting workload requirements, and being as effective through delivery as possible.
• Excellent communication skills - written and spoken - in English required.
• Computer literacy in word processing and spreadsheets is required
• Fluency in English, both written & verbal, and other local languages is an added advantage.
• Must be an Indigene of Monguno LGA.

What’s in it for you?
Female candidates are strongly encouraged to apply and to join a work culture that empowers every employee to share ideas and take responsibility:

• At NRC we think creatively. We encourage ideas and give responsibility to all employees at all levels, to help solve the complex issues we face. You will have many opportunities to be heard and take the initiative.
• Learn on the job: NRC's collaborative working style favors the exchange of good practice and lessons learned. At NRC, employees learn on the job and are encouraged to look for opportunities to develop new competencies. NRC managers prioritize the quality work and the competency development of their staff. This entails giving newcomers a good start, following up, training, and mentoring employees to allow them to perform well in their current job, and offering learning & development programs.

Application Closing Date
18th January, 2023 (12:59 AM).

Method of Application
Interested and qualified candidates should:
Click here to apply online

Note

• This position is open to National candidates only. We invite applications from all qualified and interested candidates.
• Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.
• Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks.
• NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.