Human Resources Officer at an Indigenous Non-profit and Non-governmental Organization

We are an indigenous non-profit and non-governmental organization with Head Office in Abuja and field offices in several locations across Nigeria. We are in the business of saving lives, making life more meaningful and productive for all Nigerians and especially for people living with; and affected by HIV. It is an organization built on strong core values, we believe strongly in commitment, innovation, inspiring leadership, and partnerships.

We are recruiting to fill the position below:

Job Title: Human Resources Officer

Job Code: HR001
Location: Abuja
Grant Duration: Subject to availability of funds and exceptional grant performance

Do You Have What it Takes to Join Us?

• We are in search of innovative, creative, and self-motivated talents with outstanding skills and proven track records in the advertised position.
• A reliable individual who is committed, audacious, accountable, and passionate with strong personal values to work with our highly experienced team at our Head and state offices.
• A reliable executor who is flexible and can hit the ground running in aiding the organization achieve its goals as it aligns with saving lives, making life more meaningful and productive for all Nigerians and especially for the most vulnerable. If this typifies you, kindly read on.

Job Summary

• The Human Resources Officer will work with the HR Manager to provide operational support to implement effective and functional Human Resources (HR) processes for the organization.
• S/he shall play an active role in the overall organization, management, and delivery of office support services by ensuring the smooth operation of human resources functions including Performance and Talent Management, Payroll Administration, Employee Orientation and Induction, Health Insurance Management, Insurance, Record Management, Leave Management etc.

Essential Duties and Responsibilities

• Work with the HR Manager to ensure day-to-day operations of HR-related functions are addressed in a timely, efficient, and proactive manner.
• Provide support for New Hire orientation including communicating orientation timetables to all facilitators, drafting introductory emails for all new hires, coordinating new hire documentation to foster a positive attitude toward organizational objectives as may be required.
• Support recruitment needs such as screening applications, preparing offer letters, conducting reference checks, make offers, participating in interviews as necessary, and drafting job adverts.
• Provide technical support to state offices in the recruitment of Short-term hires and ensure SOPs are adhered to.
• Provide competitive market research and prepare to pay studies to help establish pay practices and pay bands that help to recruit and retain superior staff.
• Provide payroll processing backup support as and when required.
• Partner with the finance unit to maintain the payroll database.
• Develop and schedule benefits orientations and other benefits training.
• Recommend changes in benefits offered, especially new benefits aimed at employee satisfaction and retention.
• Facilitate staff appraisal processes, communicate status to relevant parties, and review and further processing.
• Manage staff separation and escalate to the HR manager for further guidance.
• Provide regular briefings to the HR Manager, including the status of recruitment, training, leave balances, performance management, etc.
• Develop & maintain a strong network with other NGOs/Professional associations to strengthen the Organization’s pool of qualified candidates.
• Interpret and provide guidance and instruction to staff and teams on HR processes, policies, workflow, and work unit priorities.
• Conduct investigations, complaints of discrimination, harassment, and other workplace complaints in a timely, objective, professional, and thorough manner.
• Recommend employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation;
• Work with the HR Manager to identify training and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
• In liaison with the ICT Unit, manage the maintenance of the HR Information System.
• Maintain employee-related databases.
• Prepare and analyze reports that are necessary to carry out the functions of HR.
• Fully utilize existing Human Resources software to the organization’s advantage.
• Perform other duties, as assigned.

Qualifications and Requirements

• B.Sc / B.A / HND in Business Administration, Social Sciences or its recognized equivalent with 5 - 7 years of relevant experience.
• Or M.Sc / M.A Degree in Business Administration, Social Sciences or its recognized equivalent, and 3 - 5 years relevant experience.
• A Higher Degree or professional qualification in HR is an advantage.
• Certified member of Chartered Institute of Personnel Management, ICSAN or related body is an advantage.
• Excellent analytical, interpersonal and computer (Excel and spreadsheet) skills are required.
• Demonstrated success in multicultural environments is required,
• Experience of HR in the not-for-profit sector for a minimum of 2 years is an advantage.

Knowledge, Skills, and Abilities:

• Ability to work with others and to develop and maintain compatibility among project staff, subcontractors, and recipients of assistance.
• Report to supervisor on variances and status on regular basis.
• Work independently with initiative to manage high-volume workflow.
• Perform detail-oriented work with a high level of accuracy.
• Interact with diplomacy and tact and follow up on requests in a timely and efficient manner.
• Must exhibit high levels of professionalism, integrity, and ethical values always.
• Ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Record keeping, report preparation, filing methods, and records management techniques.
• Technological abilities to enter and retrieve data and information accurately and rapidly.
• Working knowledge of in-country employment regulations, e.g., Nigerian labor/employee relations statutes and capacity to apply them to our organization.
• Strong knowledge of salary structure and development, benefits and compensation, surveys/benchmarking, and job evaluation systems.
• Excellent written, oral, and interpersonal communication skills with the ability to work as a team member.
• Objectivity and the ability to apply HR rules and regulations in a fair and consistent manner.
• Ability to plan and prioritize own work under tight deadlines, as well as to work on own initiative and as a member of a team.
• Attention to details with a high degree of accuracy.

Application Closing Date
20th January, 2023.