Logistics Assistant (Fleet and Premises Support) at the Food and Agriculture Organization of the United Nations (FAO-UN)

The Food and Agriculture Organization of the United Nations (FAO-UN) - An intergovernmental organization, FAO has 194 Member Nations, two associate members and one member organization, the European Union. Its employees come from various cultural backgrounds and are experts in the multiple fields of activity FAO engages in. FAO’s staff capacity allows it to support improved governance inter alia, generate, develop and adapt existing tools and guidelines and provide targeted governance support as a resource to country and regional level FAO offices. Headquartered in Rome, Italy, FAO is present in over 130 countries.

We are recruiting to fill the position below:

Job Title: Logistics Assistant (Fleet and Premises Support)

Job ID: 2300133
Location: Borno
Organizational Unit: FRNIR
Duration: 3 months
Job Type: Non-staff opportunities
Type of Requisition: NPP (National Project Personnel)

Organizational Setting

• The main aim of the FAO country offices, which are headed by an FAO representative, is to assistant governments to develop policies, programmes, and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner to ensure zero hunger in the country.
• FAO provides support in three priority areas: sustainable increase in production and productivity, agriculture-based economic growth, and increased resilience of livelihoods to threats and crisis.
• The current portfolio of projects in Nigeria includes activities related to agriculture (crop), livestock, Fisheries, Natural Resource management and Food Security Information Management and Analysis.
• The incumbent will contribute to FAO logistics operations under the emergency humanitarian work in the northeast Nigeria.

Reporting Lines:

• The logistics assistant will report to the FAO Representative (FAOR) and under the direct supervision of the Head of Office of the FAO Northeast office and in close collaboration with the Emergency Operations Specialist. 

Technical Focus:

• Contribute to FAO Nigeria efforts in providing humanitarian support to the conflict affected communities in the northeast of Nigeria.

Tasks and Responsibilities

• Provide day to day logistic support as requested to ensure smooth operation of FAO emergency project activities in the field.
• Provide support to arrange local official travel of all project staffs, and other relevant parties, which include, UNHAS rotary (Chopper) bookings, ground transportation arrangement, hotel reservations, Travel Authorization, security clearances and other documents.
• Arrange for timely repairs/servicing of office vehicles and office generators in the sub-office
• Check and record daily log and fuel consumption for project and rented vehicles and generators used for the sub-office.
• Assist the project staff in providing logistic and administrative support to workshops and training sessions.
• Manage and monitor the performance of all FAO vehicles in the field to achieve maximum utilisation, vehicle routing & scheduling for timely movement of personnel and cargo to the field
• Carry out Scheduled Maintenance & Repair, Overhaul, Reconditioning, Modifications, in a most efficient manner with the ultimate objective to ensure that all vehicles are maintained to a high standard and roadworthy condition.
• Responsible for overseeing the Materials Management aspect of the operation and in particular the controlling, justification and issuance of Spare Parts, tyres, lubricants & Consumable Materials at the Area offices and Sub offices level.
• Assist in preparation and processing of payments against purchase orders and contracts upon satisfactory delivery of goods and services and vehicle maintenance repairs conducted.
• Responsible for forecasting and requisitioning of spare parts: Preparation of orders for spare parts tires and materials required for the operation and submit these requests for the approval by the Emergency operations officer.
• Assist in preparation of all sorts of contractual agreement with facility owners and services providers i.e., Service Contracts and Lease Agreements, in accordance with MS 502.
• Other tasks as required by the supervisor.

Minimum Requirements

• University Degree in Business Administration, Logistics and Supply Chain Management, or related Degree. An advance University Degree is an advantage
• Working knowledge (level C) of English 
• Minimum 3 years in experience in the field of supply chain, logistics, distribution and warehousing in an emergency context is desirable 
• National of Nigeria

FAO Core Competencies:

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical / Functional Skills:

• Work experience in more than one location or area of work 
• Extent and relevance of experience in working in humanitarian context in the field of agriculture and with deep understanding agriculture supply chain management and logistics
• Extent and relevance of experience in working with communities and diverse stakeholders in conflict affected areas.
• Familiarity and proven experience in project management and development
• Excellent command of written and spoken English;
• Excellent computer skills, communication, writing and presentation skills;
• Readiness to carry out visits to project sites and duty travel as required;
• Flexibility and adaptability to work in emergency situations with tight deadlines;
• Excellent team-building and cross-cultural skills;
• Experience of working with the government counterparts, national or international financial institutions, private sector/ civil society in the field of economic and social development in Nigeria.

Application Closing Date
8th February, 2023 (11:59:00 PM).