Finance and Administration Officer (Zamfara) at Abt Associates

Abt Associates is an engine for social impact, fueled by caring, curiosity and cutting-edge research that moves people from vulnerability to security. Whether it's welfare or weather disasters, the environment or economics, agriculture or HIV and AIDS, we address the world's most pressing issues. Our work is diverse and so is our bold workforce. We never fail to ask "What if?" We identify patterns, we search for the best way.

We are recruiting to fill the position below:

Job Title: Finance and Administration Officer

Job Identification: 102948
Location: Gusau, Zamfara
Job Schedule: Full time
Job Category: Business Operations

The Opportunity

• The Finance and Administration (F&A) Officer will be based in Gusau, Zamfara State and reports to the Director of Finance and Administration.
• As the F&A Officer, you will work closely with the F&A team in Abuja and Home Office to ensure that the program finances and operations align effectively with approved workplans, follow company policies, donor regulations and local laws.
• In this position, you will also work with the team to ensure that the project activities are of high quality and adhere to Abt’s core values.

Core Responsibilities

• Support the finance and administration team with day-to-day project finance and operations, procurement, travel, and administrative and project logistics.
• Assists with LHSS Zamfara State expenditure tracking and reporting, ensuring all necessary supporting documentation is in place.
• Coordinates the organization of local meetings under the supervision of the Director of finance and Administration and the state and country office teams. Negotiates hotels, transportation, and meal arrangements.
• Coordinate all logistics (project vehicle movement, fuel consumption, vehicle rentals)
• Manage office supplies and oversee office utilities and payments
• Manage travel advances and process travel expense reimbursements
• Records expenditures, income, and other related transactions.
• Prepares payment vouchers, corresponding checks and transfer receipts.
• Scan payment packages and all supporting documentation on daily basis before documents are prepared for the payments.
• Assists in drafting RFQs, PRs, and POs as well as contributes to bid analysis under the guidance of the Finance & Administration Director.
• Ensures that all payment vouchers are up to date at all times, orderly, well kept, and readily available for reference and audit, when required.
• Manage advances, advance reconciliation, and travel reimbursements for the state team.
• Receive and distribute per diem payments and transportation reimbursement to the activities attendees in locations of operations as required.
• Ensure proper coding of financial transactions and audit-ready documentation. Ensure expenditures are in compliance with Abt Policy.
• Other responsibilities as assigned by the F&A Director.

Preferred Qualifications

• Bachelor’s Degree in Accounting, Business Management or other relevant field preferred.
• 4 years’ professional office management, operations, and finance experience, preferably on USAID funded programs.
• Experience with QuickBooks is preferable.
• Excellent management, organizational and computer skills.
• Excellent written and spoken English required

Minimum Qualifications:

• High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience

Application Closing Date
Not specified.