Legal / Compliance Officer & Executive Assistant to CEO at FOAK Business Solutions Limited

FOAK Business Solutions Limited is an organization providing start-to-finish HR consulting firm that provides and enhances the current manpower resources within the organization to align with your Company's goals and vision. At FOAK Business Solutions, we work closely with our valued customers to increase their readiness level and confidence to make the best out of their people. This apart from consulting, includes training, creation of processes, assessments, mitigation of risks and other services.

We also passionate about the labor market looking out to start their careers, experienced and want to grow or in anticipation to change career paths. Our achievements are as a result of our continuous endeavors to combine talent, quality and values together as a part of your team as we bridge the gap between employers/businesses and the interested labor manpower.

We are recruiting to fill the position below:

Job Title: Legal / Compliance Officer & Executive Assistant to CEO

Location: Victoria Island, Lagos
Employment Type: Full-time

Job Responsibilities
Legal:

• Liaison with all the subsidiaries within Cardinal Torch, service providers, external legal advisers, and government agencies.
• Maintenance and review of Legal Agreements.
• Developing and overseeing that Cardinal Torch meets its compliance obligations under relevant laws and the requirements of regulatory authorities.
• Negotiation, drafting, and implementation of the terms of agreements in all business contracts and agreements.
• Responsible for providing legal support in controlling customer complaints to mitigate the risk of litigation
• Review all documentation that has legal implications for the company prior to execution and implementation.
• Ensure all contracts and commitments are brought to the attention and notice of the Company Secretary for vetting and approval.

Compliance:

• Review all relevant statutory laws and regulations applicable to the Cardinal Torch Company and ensure compliance with these.
• Ensure that business activities are conducted in conformity with all applicable laws, regulations, internal policies, and procedures.
• Ensure that all regulatory permissions remain current and appropriate for business needs.
• Continual compliance risk assessment of company practices together with the development of internal policies and procedures, compliance training, and protocols.
• Serve as liaison for all regulatory bodies as well as maintaining relationships with relevant legal bodies and trade associations.
• Keep abreast of regulatory developments and industry initiatives and advise management accordingly.
• Liaise with third parties, together with the company’s management, that wish to understand the company’s control environment, compliance policies, and procedures.
• Provide reporting with respect to regulatory requirements and developments
• Develop compliance checklists and prepare compliance reports, as and when due
• Inform the Internal Audit unit of any findings as regards non-compliance that may require investigation
• Ensuring compliance with best practices
• Any other duties as required by the Unit head

Executive Assistant to CEO:

• Reporting directly to the President and CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Executive Officer.
• The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven, and community oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities Executive Support:

• Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the President and CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, and proactively, and follows through on projects to successful completion, often with deadline pressures.

Board Support and Liaison:

• Serves as the CEO's administrative liaison to Cardinal Torch's board of directors
• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison:

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans Communications, Partnerships, and Outreach
• Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
• Edits and completes first drafts for written communications to external stakeholders Strategic Initiatives
• Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgment letters from the President to donors
• Provide confidential administrative support including report creation and maintenance, project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Assist in presentation and report development for Board of Director meetings, and Board Committee meetings.
• Assist in the development of corporate communications/correspondence and be accountable for the timely distribution of communications (internal and external as required).
• Organize and provide oversight for corporate initiatives and celebrations as requested.
• Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
• Develop effective processes to assure efficient delivery of information.
• Support senior communication with clients, as required.
• Plan for beverages, lunches, dinners, etc. for meetings as requested.
• Other responsibilities and projects as may be required.

Requirements & Skills

• Bachelor’s Degree in Law or related field.
• 1 - 2 years of experience working in Compliance or a similar role.
• Professional compliance advanced degrees/certifications will be preferred. Familiar with all business state and local regulations.
• Articulate, effective communication skills with the ability to communicate internally and externally (lawyers, regulators, auditors) at all levels.
• Excellent oral and written communication skills. Strong organization and analytical skills.
• Proficiency in Microsoft Office.
• Customer-oriented individual and an outstanding problem-solver. A keen eye on details for accuracy.
• Good time management skills.

Application Closing Date
8th February, 2023.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.