Human Resources Officer at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title:  Human Resources Officer

Job ID: 230000J7
Location: Abuja
Team/Programme: CO HR Team
Grade: 4
Employee Status: Permanent
Contract Length: Open Ended
Reports to: Human Resources Manager

Child Safeguarding

• Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Role Purpose

• The Human Resources Officer provides support and assistance for the development and management of Human Resources functions, for the development and maintenance of policies & procedures and for the promotion of its Child Safe Guarding Policy.

Key Areas of Accountability
HR Operations:

• Maintain hard copy personnel filing system and monitors staff file dizitization initiatives.
• Assist with the collation of CO and Field office recruitment documents for CD sign off.
• Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, development programs, etc).
• Monitoring global inductions
• Archive personnel files (hard and digital copies)
• Support the unit’s meetings, and other HR events
• Support the field offices in coordinating HR key activities
• Consolidate and follow up with annual leave planning.
• Process payments for HR-related expenses and keep records accessible for audit checks.

Payroll Management:

• Process monthly payroll schedule for staff which includes application of payroll components
• Adequately document terms of compensation and payroll changes using payroll processing variation forms
• Collaborate with the Finance unit to ensure monthly payroll cycle is complete

Recruitment:

• Receive applications from prospective candidates on SCI Recruitment Portal and other job boards and maintain an applicant database
• Support and coordinate the recruitment process by making the longlist, liaising with candidates, setting up interviews and tests, planning agendas, following through with references, negotiating offers for prospective staff and other administrative checks etc.
• Develop a standard induction pack and maintain an induction schedule for new staff
• Participate in the planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis
• Collaborate with all teams to provide services to employees and consultants
• Conduct contract management and onboarding of staff to ensure adequate service delivery for exceptional employee experience and efficiency
• sManage and update a consultancy database with a fee tracking and task completion system

Human Resource Management:

• Assist the Human Resource Manager in the development of annual needs for development/training through the formal performance review process
• Identify training courses and their costs and maintain a list of available courses
• Research training opportunities as prioritised by the SMT or as requested by supervisors.
• Provide support to supervisors to arrange training opportunities for staff
• Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures
• Assist in managing staff financial and non-finaicial staff benefits

Representation:

• Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions and suggest best industry practices.
• Assist with the analysis of HR needs of a programme and look for sustainable solutions.  Provide a generalist HR service to managers across a full range of HR issues
• Assist with representing SCI externally through correspondences

Other:

• Assist the HR Manager to plan wellness activities for staff in the Nigeria country programme
• Coordinate the travel arrangements of the HR Team.
• Any other duty assigned by line manager.

Behaviours (Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications

• Education Level - Bachelor's Degree
• Specified Study Area – Human Resources/Administration/Social Sciences or prior experience in Human Resources

Experience And Skills:

• Have at least 2 years of relevant working experience
• Experience in NGO sector will be an advantage
• Excellent computer skills, knowledge of Human Resources Information Systems (HRIS), Excel and demonstrated skills in database management, payroll management and record keeping
• Adequate ability to maintain confidentiality
• Good knowledge of computer skills (Microsoft Office Environment)
• Good communication skills (written and spoken).

Application Closing Date
17th February, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online