Human Resources Assistant (Maternity Cover) at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Title: Human Resources Assistant (Maternity Cover)

Location: Abuja (FCT)
Job Type: Full Time
Duration: 3 month
Proposed start date: April 2023
Department: HR Department
Reporting to: Human Resources Officer
Career Level: Entry Level

Job Summary

• We are currently looking to fill the role of Human Resources Assistant who will be responsible to performs a variety of administrative tasks related to the HR administrative functions ensuring effective and efficient execution of HR processes and activities.

Key Responsibilities

• Create employee personnel files for all new joiners on a monthly basis;
• Request, compile and update employee personnel files with all relevant new joiners documentation – employee personnel data form, HR policy acknowledgement form, Code of Conduct acknowledge form etc - in liaison with relevant base HR teams.
• Update all current employee personnel  files with newly completed revised HR documents as required.
• Maintain an electronic and hard copy filing system for personnel files.
• Create and maintain an organized filing system for all leavers in the mission, ensuring files for all leavers in a month are separated and filed accordingly.
• Act as the liaison between national staff in Abuja and the health insurance provider to resolve any issues in accessing coverage and ensure proper tracking of all issues is maintained.
• Provide support to staff in Abuja to process refunds with the health insurance provider where necessary.
• Act as the custodian of the mission’s staff ID card printer and print new cards for all national and international staff in the mission.
• Track all national and international staff ID card expiry dates in order to manage the printing of renewal ID cards.
• Act as the focal point for delivering HR documents to the field offices and receiving same from the field offices.
• Support the Human Resources Officer to track leaves.
• Collect and file all the approved leave request forms.
• Support to plan and organize HR-related events (general staff meetings; parties, etc.) and take minutes where required.
• Request and compile the completed 10 Minutes Conversation and Performance Appraisal forms for all national staff in the Abuja office on a monthly basis, ensuring the relevant tracker is accurately updated.

Position Requirements

• Bachelor's Degree in Human Resources, Public Administration, Business Administration, Law or any related Social Science discipline; Bachelor Degree in any of these disciplines is a plus;
• 2 years work experience with at least 1 year in a related role.
• Understanding of national labor law and employment norms and practices;
• Excellent verbal and written communication skills.
• Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment.
• Computer literate including all Microsoft Office programs (Word, Excel, Powerpoint, Outlook).
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently.
• Able to maintain confidentiality.
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Previous experience working for INGOs an asset, particularly health related INGOs.
• Fluency in one or more National/regional languages an asset.

Starting Basic Salary and Benefit

• NGN216,006 monthly (excluding other benefits)
• Other benefits include but not limited to 100% health care coverage, free and direct access to Cross Knowledge e-learning platform.

Application Closing Date
10th February, 2023.