Human Resources & Administrative Officers at Mercy Corps Nigeria

Mercy Corps - Is an international development organization that helps people around the world survive and thrive during crisis and natural disaster. Mercy Corps works in more than 40 countries to alleviate suffering and poverty by helping people build secure, productive and just communities. Since 1979, mercy Corps has been helping people in the world's toughest places to turn crises into opportunities to thrive.

Mercy Corps has been present in Nigeria since 2012, focusing its interventions on women's empowerment, economic development and conflict mitigation. With the insurgency spilling over from the north east of Nigeria and causing displacement of thousands of individuals, Mercy Corps interventions in Nigeria are implemented in a conflict and gender sensitive manner.

We are looking for motivated individuals, members of targeted community ready and willing to work in dynamic team to fill the position below:

Job Title: Human Resources & Administrative Officer

Location: Abuja, Nigeria with possible travel to field offices
Position Category: Full-time, Part-time and Regular Temporary
Salary Level: Level 3

General Position Summary

• Provide oversight to the management of human resources for Mercy Corps programming in Nigeria; Assist in the achievement of MC program objectives with the facilitation of recruitment, remuneration and staff development issues in the Human Resource Development.

Essential Job Functions

• Identify weaknesses in current HR systems. Advise supervisor on outstanding issues and assist in designing and implementing, as required.
• Responsible for maintaining personnel files for all staff - including recruitment documents, CVs, valid contracts, PAFs, timesheets, employee data sheets, disciplinary papers and performance evaluations:
• Ensure the recruitment of national staff adheres to the standing Recruiting Policies and Procedures of MC Nigeria.
• Ensure participation of HR Department in interviews for new staff;
• Ensure Salaries and benefits adhere to Mercy Corps salary scales and standing protocols:
• Ensure Mercy Corps Nigeria personnel policies strictly adhere to Nigerian labour law as applicable.
• The includes payment of appropriate taxes, benefits etc.;
• Maintain a tracking system for all types of leave of all employees;
• Maintain up-to-date staffing lists by program and department;
• Ensure that employee performance evaluations are completed as scheduled;
• Ensure that all national staff have an up-to-date relevant job description;
• Maintain annual holiday schedule including determination of exact holidays in advance of the holiday (as possible) and inform all staff;
• Coordinate coverage for operations during annual leave of key national staff with management;
• Oversee the monthly procedure of timesheets for all staff including collection, review and compilation into payroll; train new staff on timesheet procedure;
• Process monthly payroll in conjunction with finance staff and ensure payroll is delivered in a timely manner;
• Responsible for maintaining contact sheet for MC Nigeria - ensuring all contact details are updated and submitted to the Admin and HR Officers
• Maintain national staff I.D. cards;
• Assist with operational budget for staff coverage as requested;

Position Description

• Responsible for the orientation of all new, national staff on Mercy Corps Nigeria systems, policies and procedures;
• Ensure all new staff receives copies of Nigeria National Staff Policy Handbook and are alerted to benefits. Continue with support and advice on policies, as required;
• Advise staff (national and international) on disciplinary procedures;
• Advise staff (national and international) on raise policies and procedures;
• Assist country management in conducting or arranging for trainings and/or other human resource development activities;
• Oversee the clearance of terminated employees, as per MC Nigeria policies and procedures;
• Participate in disciplinary, hiring and termination meetings with program staff upon request;
• Maintain confidentiality of all national staff personnel issues including disciplinary procedures and contracts/ pay rates;
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Other duties as assigned.

Supervisory Responsibility:

• Admin Assistant.
• Accountability.
• Reports Directly to: Operations Manager.
• Works Directly with: Program, logistics and finance team.

Knowledge and Experience

• Education: at least Bachelor Degree in Business Management / Administration or equivalent professional certificates in Human Resources Management;
• At least two(2) years' experience, preferably with an NGO.
• Advance knowledge of written and spoken English is essential;
• Ability to translate letters, reports and meetings as required.

Application Closing Date
27th February, 2015.

How to apply
Interested and qualified candidates should submit their CV's and cover letters addressing the position requirements to: [email protected]

Click here for more information

Note:

• All applications must include the position title (HR & Administrative Officer) in the subject line.
• Only short-listed candidates will be contacted.
• We are an equal opportunity organization and we encourage women to apply for this position.