INGO Forum Program Officer at iMMAP Nigeria

iMMAP is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

We are recruiting to fill the position below:

Job Title: INGO Forum Program Officer

Location: Abuja
Type: Full Time
Status: National Employee
Contract Start: 20 March 2023
Contract End: 30 September 2023
Contract Length: 7 Months

Background

• The INGO Forum in Nigeria (NIF) was formed in late 2014 to develop a collaborative platform for effective and principled INGO interaction, engagement and coordination for humanitarian, recovery and development interventions in Nigeria.
• Since inception, the INGO Forum has become a critical platform for ensuring effective information sharing and analysis; leadership on advocacy and policy engagement; and liaison with government/donor/UN engagement and engagement ensuring the perspectives of INGOs and affected populations are ultimately included in decision-making processes.
• The INGO Forum is governed by a core membership of 54 members (and 7 observers) with new member applications pending approval on a regular basis, The INGO Forum is governed by an elected Steering Committee of five Country Directors and a Chair that works alongside a full term Secretariat.
• Since November 2020, the INGO Forum is administratively hosted by iMMAP in Nigeria’s capital city of Abuja as well as Maiduguri.

Description of Duties
Programs and Operations:

• Assist in program activity planning and work plans for all NIF teams.
• Plan and organize all required meetings, workshops, events, and other INGO Forum activities.
• Provide general operations, procurement, and administrative support to all NIF teams.
• Work closely with the host organizations operations team to ensure compliance with all procurement, asset, and operations policies and procedures.
• Assist the Senior Programs Officer in providing support to NIF members, particularly from the HR, Finance, and Logistics working groups.

 Procurement and Logistics:

• Assist in the preparing of NIF procurement plan, liaising with internal teams and team leads.
•  Ensure NIF’s adherence to the host organizations procurement, and administrative requirements and policies.
•  Manage procurement processes for NIF internal and external meetings, events and purchases/services.
• Coordinate all NIF’s procurement process, liaising with the senior program officer and internal teams.
• Manage relationship with NIF’s external stakeholders, vendors and suppliers.
•  Oversee the management for all travel and accommodation for NIF staff, visitors, and participants.
• Oversee the Administrative Assistant in ensuring support activities including travel, logistics arrangement, and procurement needs of teams and participants are met.
• Ensure all NIF procurement related documents and contract tracker are updated, retained, and filed appropriately.
• Assist with organizing NIF event logistics, ensuring all necessary resources are available for events.
• Supervise the maintenance of all asset and non-asset records of NIF office in Abuja and Maiduguri.

Requirements
Experience and Skills:

• BA / BSc or equivalent level of Education in Business, Management, International Development, or any relevant course.
• A minimum of 3 years of experience in working with programs management, operations, and procurement systems.
• Experience working in programs support and operations.
• Excellent organizational skills, ability to plan and manage diverse tasks and responsibilities
• Attention to detail, ability to follow procedures, meet deadlines and work independently and cooperatively with team members.
• Excellent work habits with the ability to work in a multi-cultural environment.
• Good level of computer skills, particularly working with Outlook, and Microsoft 365 (Excel, Word, and PowerPoint).

Application Closing Date
8th March, 2023.