Procurement Manager at Prezicon Limited

Prezicon Limited is a Joint Venture founded in 2016 between two already well-known companies; DESICON Engineering (55% shares) and ALTRAD (45% shares). We are an efficient multiservice provider which combines the capabilities, experience and skill of both organisations to focus on asset integrity management and maintenance.

We are recruiting experienced professionals to join us in the capacity below:

Job Title: Procurement Manager

Location: Nigeria

Job Responsibilities and Functions

• The function of this Supply Chain Manager role is to lead the purchasing and logistics process, maintain the company-wide procurement strategy and roadmap for store management, stock optimization, inventory.
• Work together with management to develop and implement global procurement strategies that results in cost savings, optimised purchasing power, aggregated cross-department spend, consistent service levels for the Company.
• The Supply Chain Manager will provide expertise in the end-to-end SAP Contract process and systems; contribute to the implementation and maintenance of existing processes based upon business needs and performance.

Main Responsibilities

• Complies with all Health, Safety, Environmental as well as legal and other requirements to which PREZICON subscribes.
• Participate in Hazard Identification, risk assessment and environmental impact assessment as applicable.
• Setting and monitoring procurement objectives in line with company policies as well as applicable federal and state laws.
• Establishes bid standards and prepares procurement documents to publicly solicit bids and contracts for the purchase and /or lease of materials and services.
• Monitor and review market conditions and price & delivery trends for Project materials and equipment
• Receive Materials Request Form from Site
• Collaborate with Operations Manager to approve purchase orders, organize and confirm delivery of quality goods and services
• Ensure assigned capital budgets are closely monitored and not exceeded.
• Demonstrates strong leadership and managerial competencies, including integrity, accountability, communication skills and commitment to teamwork and excellence in responsibilities such as selecting, mentoring, coaching, supervising, motivating and training procurement staff.
• Create and implement a local supply chain strategy
• Lead supplier management activities and executes supplier compliance activities for assigned suppliers.
• Source new vendors and foster strong business relationships with existing vendors/suppliers
• Evaluate and analyze incumbent and potential suppliers by applying established evaluation and selection criteria.
• Collaborate with QHSE to perform risk assessments on potential contracts and agreements
• Ensure that activities surrounding dealings with suppliers are conducted under the auspices of QHSE and good business practices
• Analyze, review and finalize sourcing decisions based on process outcomes and negotiate regional/national/global agreements to ensure that the selection of suppliers meets all PREZICON’s requirements.
• Maintain close relationships with key suppliers to ensure they deliver against expectations and that PREZICON is fully leveraging their capability.
• Assess new suppliers and capabilities within his/her responsible spend categories to ensure PREZICON is working with right capability at the best possible cost.
• Assures suppliers deliver materials and services in accordance with standards of price, time, quantity and quality agreed upon
• Evaluate Vendor performance on continuous basis
• Establishment and maintenance of SharePoint database to hold relevant, complete and accurate information thus enabling immediate data mining whenever required.
• Ensure procurement processes are initiated and maintained in Company’s ERP/SAP systems; assess upgrade requirements to the current ERP/SAP systems and take a lead role in setting development requirements
• Coordinates routinely with other departments to assure effective and timely coordination and teamwork in procuring goods and services.
• Provide support to project cost controls in procurement related activities, bid versus buy analysis and the preparation of cash flow plans for project purchases orders.
• Assures all invoices are audited for compliance with contract terms and supervises contract closeout.
• Exhibits a strong sense of urgency to maintain high personal performance while making decisions and allocating resources in a cost-efficient manner.
• Prepare periodic Procurement report.

HSE Responsibilities:

• Actively participate in HSE activities, including toolbox meetings and HSE meetings.
• Proactively Identify hazards and assess risks related to Procurement activities.
• Involved in the identification of environmental aspects and impact, including the consideration of environmental impact as regards procurement functions.
• Liaises with HSE and vendors to conduct job hazard analysis as applicable.
• Identify and notify HSE manager of any legal or other requirements related to Procurement.
• Ensure the establishment of HSE objectives before February each year.
• Complies with all health, safety environmental as well as legal requirements to which Prezicon subscribes
• Shall perform the duties of a trained first aider after undergoing requisite trainings
• Shall perform the duties of a trained fire fighter after undergoing requisite trainings.

QMS Responsibilities:

• Actively take part in QMS activities and processes
• Ensure Quality Objectives are set, tracked and monitored accordingly
• Complies with company quality policy as well as regulatory and legal requirements to which company subscribes to
• Ensure risks and opportunities are identified and established
• Ensure Stakeholder’s Matrix are established
• QMS conformance and customer focus promotion

Person Specification
Education and Training:

• The Procurement Manager should have minimum of a Bachelor’s Degree (B.Eng) in Engineering, Supply Chain Management, Business Administration any related discipline. Master’s degree in Supply Chain Management would be an added advantage
• Preferably a member of Chartered Institute of Procurement & Supply (CIPS), and H.S.E Level 3 Qualification
• Familiarity with Procurement process and reporting is necessary.
• Additional European languages would be well regarded.

Work Experience:

• Minimum of 12 years’ experience in similar role in the Oil & Gas, construction/Fabrication - EPCI related environment/Sector which includes preparing order specifications, estimates and bids.
• Experienced in Set-ups of a Functional Procurement Team/Department, establishing workflows, operating procedures, developing guidelines

Competencies:

• Compliance - Ability to audit and monitor quality of outputs; demonstrable experience of delivery against specified protocols/ procedures ensuring the highest level of performance.
• Teamwork- Ability to build and develop Relationship with internal employee, strategic partners, and other external parties/ organisations.
• Personal Drive- Will be able to demonstrate being self directed, resourceful and Creative ; Able to manage own time and work autonomously ; Able to work on own initiative with drive and enthusiasm.
• Communication- Excellent written, verbal and presentation skills.
• Commercial Awareness- Able to demonstrate contribution to maximising commercial performance through controlling costs, and ensuring efficiencies where possible
• Planning and Organising- Demonstrable experience of managing tasks and deadlines; able to resolve conflicting priorities.

Professional Skills:

• Prioritisation and time management
• Proven track record as a Procurement Manager, preferably in a senior role.
• Experience of designing, reviewing, and driving improvement in processes for purchase orders, vendor selection, and systems to create a modern procurement function.
• Store Management
• Interpersonal Relationship, discretion, and confidentiality
• Knowledge of Contract Law and Frame agreement
• Experience of report writing utilising Excel, Word and power point
• Ability to communicate at all levels
• Experience of translating operating forecasts into material requirements plans and thereby determine standard stock and reorder levels with Department heads.
• Ability to support and influence all stakeholders, including Directors across the business
• Adaptability and flexibility – willing to work on a variety of projects and perform in multiple roles
• Has sufficient knowledge of broader context in which own professional/technical function is applied to perform effective in own job area.
• Engages in continuous development activities, thus responding to constant changes caused by internal and external factors; meets the CPD standards of the relevant professional institutes.

Essential Skills:

• Good knowledge of Microsoft word and PowerPoint, Excel.
• Good knowledge of Procurement and supply chain Management
• Knowledge and experience with various procurement standard procedure and Safety measures in procurement and supply related activities.
• Evidence of Professional Management of Vendors Management especially in the Oil & Gas Construction Industry
• The ability to analyse technical data in suppliers’ proposals; high numerate/statistical ability, innate negotiation ability, knowledge of supply-chain management and the ability to perform financial analyses are key in making this position
• Fluent in oral and written English
• Good presentation skills
• Excellent Communication Skill
• Excellent Negotiation and Conflict Resolution Skills
• Procurement Strategy development and implementation.
• Experience of using specialist procurement software / SAP
• Global Logistics Management
• Contract law and Legal requirements.

Application Closing Date
27th February, 2023.

How to Apply
Interested and qualified candidates should forward their Curriculum Vitae to: hr.prezicon@altrad.com with stakeholder.recruitment@ncdmb.gov.ng in copy using the Job Title as the subject of the email.

Note: Only qualified candidates should apply.