Administration Coordination Officer at PachaMama Foods

PachaMama Foods is an agri-business Nigerian company dedicated to the production and sales of quality natural, healthy, tasty and affordable food without compromising international quality standards. We provide solutions to key nutritional problems in children and adults especially in developing countries. The name “PachaMama” is translated in English as Mother Earth and inspired by this, we likened it to “Mother Earth without corruption”, hence at PachaMama Foods, we sell foods made with the best quality locally sourced non-GMO ingredients gotten from small/medium size farmers who with us believe in sustainable farming. We believe in honest and clean food – the way it should be - Good food and good health should never be compromised.

We are recruiting to fill the position below:

Job Title: Administration Coordination Officer

Location: Yaba, Lagos
Employment Type: Full-time

Responsibilities

• Have a comprehensive knowledge of all PachaMama Foods products and the company.
• Plan and coordinate general administrative procedures and systems in the office and devise ways to streamline processes.
• Coordinating delivery schedules, arranging meetings, distributing memos, and ensuring that everyone is kept current with necessary company news and information.
• Take and distribute detailed minutes of all official meetings.
• Controlling and managing stock by maintaining stock inventory in warehouse and office by taking delivery of stock and items for the company and request for supplies when low and needed.
• Ensure stock is regularly checked in supermarkets for quality control, visibility and availability.
• Train regularly all staff on all PachaMama Foods products, health benefits and FAQs.
• Respond to customers who may need assistance with orders, queries, requests and complaints professionally, courteously, timely and push for sales while managing the company phone lines and social media DM.
• Obtain the sales requests from sales team and liaise with Factory team (Chief Operations Manager) to ensure products and information are well coordinated for final delivery to Client.
• Monitor overdue payments and ongoing orders.
• Sort and distribute incoming mail and handle outgoing mail.
• Preparing documentation or PowerPoint presentation materials as required for business purposes.
• Develop and maintain an effective filing system ensuring confidentiality and security of files and the filing systems.
• Ensure all company’s forms are filled when necessary and filed accordingly.
• Maintain contact lists and up to date supermarket record.
• Provide weekly and monthly reports as directed.
• Maintaining, Running of Petty Cash book and preparation of petty cash account.
• Manage Storekeeper and Drivers.
• Other duties as shall be required.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 2 - 5 years work experience.

Salary
N100,000 - N120,000 Monthly.

Application Closing Date
28th February, 2023.