Posted on Wed 01st Mar, 2023 - hotnigerianjobs.com --- (0 comments)
Karsto Global Resources Limited is a wholly owned indigenous Oil and Gas Company located in Port Harcourt and established with a view to rendering quality onshore/offshore services in the West African sub region.
Provide administrative support to ensure efficient operation of the office
Maintain department/corporate records through filing, retrieval and retention
Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence
Answer telephone calls and give information to callers, take messages, or direct calls to appropriate individuals
Maintain a master documents register, ensuring that the information is accurate and up to date
Arrange appointments and meetings and take detailed minutes or record meetings
Receive and screen visitors, handle their inquiries, and direct them to the appropriate persons according to their needs
Typing of site documents, and follow up of all the site needs
Maintain administrative inventory by checking stock to determine inventory level; expedite orders for supplies; verify receipt of supplies and dispense office supplies
Prepare document transmittals and review completeness of documentation to make sure they are in the right format
Schedule and coordinate travel arrangements/appointments for senior managers, managers or supervisors.
Assign numbers to new documents and carry out proper company indexing
Write letters and emails on behalf of other office staff
Operate office equipment such as fax machines, copiers, and carry out duties such as typing, copying, binding, scanning, etc.
Maintain updated records of all approved documents and drawings
Handle sensitive information in a confidential manner
Proof read and correct prepared materials for correct grammar, format, and completeness
Develop and update administrative systems to make them more efficient
Oversee and supervise the work of junior staff
Photocopy and print out documents on behalf of other colleagues
Complete forms in accordance with company procedures
Locate and attach appropriate files to incoming correspondence requiring replies
Make copies of correspondence and other printed materials
Maintain and update contact lists and office business directory
Schedule and confirm appointments for clients, customers, or supervisors
Assist in various departments as may be required
Operate electronic mail systems and coordinate the flow of information both internally and with other organizations
Conduct search to find needed information, using such sources as the internet
Learn to operate new office technologies as they are developed and implemented
Coordinate refreshments for required visitors
Performs other related duties as assigned
Requirements / Qualification
HND or Bachelor's Degree in Social Sciences, Humanities or any related discipline
2 - 3 years experience in Office administration and document control
Possession of a Document Control certificate will be an added advantage
Abilities:
Proven admin or assistant experience
Excellent verbal and written communication skills
High level of accuracy, organizational skills and attention to details
Ability to multitask
Excellent interpersonal and customer service skills
Proficient in Microsoft Office Suite or related software
Ability to maintain confidentiality of information
Application Closing Date
15th March, 2023.
Method of Application
Interested and qualified candidates should send their Resume to:[email protected] using the Job reference code as the subject of the email.