Consultant - Document Clearing Assistant at the Achieving Health Nigeria Initiative (AHNi)

Achieving Health Nigeria Initiative (AHNi) is a non-profit organization that promotes socio-economic development by supporting global health and economic initiatives in Nigeria. AHNi currently has its headquarters in Abuja, Nigeria.

To strengthen our operations and interventions in the country, we are recruiting qualified candidates to fill the position below:

Job Title: Consultant - Document Clearing Assistant

Location: Abuja
Proposed dates: March - August 2023.
Commencement Date: 9th March, 2023.
Duration: 120 days

Job Description

• Required services: Consultancy to provide clerical support to the Finance and Administration Department of Achieving Health Nigeria Initiative (AHNi).

Background

• In the Finance and Administration department, there is typically a high volume of financial documents that need to be reviewed, processed, and filed. These documents can include travel documents, invoices, receipts, memos, and procurement documents.
• Ensuring that all these documents are accurate, complete, and properly filed is crucial for maintaining the organization’s financial records and complying with donor and regulatory requirements.
• A Document Clearing Assistant is therefore needed to play this crucial role.

Description / Purpose

• The selected candidate will work closely with the Finance unit and will be responsible for receiving/collection of financial documents, first level review in line with checklists, verifying their accuracy, and ensuring they are moved on for further processing.
• By doing so, the document clearing assistant helps the finance department maintain accurate and up-to-date financial records, which is essential for effective financial management and reporting.

Objectives

• This consultancy is required to minimize the turnaround time between receipt of documents to payment to vendors, staff and other beneficiaries.
• The Document Clearing Assistant will achieve this through taking up the task of payment document collection, instant review using updated checklist, communicate feedback immediately to get any issues resolved on time, and forward to the relevant staff for processing when documents are certified alright.

Overview and Role
Specific deliverables:

Based on the activities listed above, the Consultants are expected to produce or accomplish the following:

• Prompt Financial document collection. This includes procurement documents, travel advances/retirements, memos, and other requests.
• Instant Review of payment documents using checklists, policies and donor guidelines to verify accuracy.
• Prompt communication of feedback to requesting staff and members of finance unit.
• Submission of certified documents to Finance unit.
• In addition to processing financial documents, the document clearing assistant may also assist with data entry, record keeping, and other administrative tasks as needed.
• Submit a monthly report of the consultancy assignment to AHNI.

Qualifications

• A Bachelor’s Degree with 6 months - 2 years of clerical and administrative experience will be preferable for this role. However, a post-secondary education in Business Administration, Accounting, or a related field may be an asset.
• Knowledge of basic accounting principles and financial reporting requirements.
• Proficiency in relevant computer applications such as Microsoft Office, database management, and ERP may be required.

Experience:

• Previous experience in a similar role in finance or administration may be an asset.
• Experience with document management and data entry is important.
• Excellent organizational skills and attention to detail are essential.
• Effective communication skills and the ability to work collaboratively with other members of the finance department are necessary.
• Experience working in an NGO or non-profit environment may be an asset.

Competencies:

• Overall, the key to success in this role is a combination of relevant qualifications, experience, and strong organizational and communication skills.

Application Closing Date
6th March, 2023.