Executive Confidential Assistant to Senior Vice President, Nigeria at Shell Petroleum Development Company (SPDC)

Shell Petroleum Development Company (SPDC) is the pioneer and leader of the petroleum industry in Nigeria. We invest heavily in our employees, which is reflected in our industry-leading development programme and our commitment to see our employees’ ideas travel and come to fruition.

We are recruiting to fill the position of:

Job Title: Executive Confidential Assistant to the Senior Vice President, Nigeria

Job Requisition ID: R115040
Location: Lagos, Nigeria
Job Type: Full time
Job Family Group: Business Administration
Worker Type: Regular
Posting Start Date:
Business unit: Upstream
Experience Level: Early Careers

What’s the Role? 
As the Executive Confidential Assistant to the Senior Vice President Nigeria, you will be accountable for:

• Perform a variety of high impact secretarial responsibilities as it has to do with the SVP Nigeria and his leadership team.
• Manage administrative details; coordinate and organize office effectiveness of the SVP Nigeria.
• Full and effective coordination of the itinerary of the SVP Nigeria for internal and external purposes.
• Coordinate necessary meet and greet activities relating to internal and external visitors of the SVP Nigeria.
• Manage confidential, privileged, and sensitive information for the SVP Nigeria.
• Manage key stakeholders and work seamlessly with counterparts across board to achieve successful business outcomes.
• Maintain confidentiality across principal’s personal life.
• Demonstrate objective challenge of planned engagements requiring the time commitment of the SVP Nigeria in line with business goals.
• Review and determine priority of incoming physical mails to the office of the SVP Nigeria
• Support board meetings preparation as assigned.
• Coordinate and schedule various appointments and meetings; make travel arrangements as assigned; prepare and assure proper completion of reimbursements as required.
• Answer inquiries and provide information on a wide range of subjects; hence requires a good working knowledge of the business.
• Prepare, submit, reconcile, and maintain the budget related to the office of the SVP Nigeria.
• Perform other duties as required to accomplish the objectives of the position.

Education Qualifications and relevant years of experience

• BA / B.Sc in a Commercial, Science or art related discipline.
• 5 to 10 years of relevant experience in working with a CEO or a senior executive equivalent.

What we need from you? 

• Ability to work under a high-pressured environment.
• Excellent writing and spoken communication.
• Ability to maintain a variety of complex and confidential files and records.
• Excellent cooperative and effective working relationships with others.
• Ability to analyze situations accurately and adopt an effective course of action.
• Effective plan and work organization.
• Ability to respond quickly and promptly on enquires and issues.
• Meet schedules and timelines.
• Work independently with little direction.
• Report writing.
• Appreciable knowledge and usage of MS Suites (word, ppt and excel).

Application Closing Date
Not Specified.