Recruitment Operations Specialist at the African Union (AU)

The African Union (AU) is a continental body consisting of the 55 member states that make up the countries of the African Continent. It was officially launched in 2002 as a successor to the Organization of African Unity (OAU, 1963-1999). We are an Integrated, Prosperous and Peaceful Africa, driven by its own citizens and representing a dynamic force in the global arena.

We are recruiting to fill the position below:

Job Title: Recruitment Operations Specialist

Requisition ID: 1428
Location: Addis Ababa, Ethiopia
Contract Type: Regular 
Reports to: Recruitment Officer
Directorate/Department/Organ: Human Resources Management
Division : Division : HR Shared Services
Number of Direct Reports: 0
Number of Indirect Reports: 0
Number of Positions: 3
Job Grade: GSA5

Purpose of Job

• To provide frontline operational support in the recruitment of staff for AU Commission Departments/Directorates. Participate in recruitment processes and activities to ensure the smooth running of all recruitment procedures.

Main Functions

• Provides timely operational support;
• Plans and prepares draft operational work schedules and follow up implementation;
• Coordinates and/or Engages in technical assistance and/or logistical work;
• Provides support for the creation, improvement and maintenance of operational processes and systems;
• Prepares office communication and drafts reports;
• Handles communication at operational level and provides update;
• Provide support for the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc
• Specific Responsibilities
• Provide support for the provision of comprehensive first line information about recruitment to departments and responding to recruitment related queries in a responsive and client focused manner;
• Coordinates the scheduling and organizing shortlisting and interview sessions for client departments
• Makes logistical and administrative arrangements for shortlisting and interview exercises for panels and candidates;
• Delivers accurate shortlisting and Interview reports using success factor;
• Conducts follow up on recruitment decisions to ensure their timely implementation;
• Prepares weekly activity report of shortlisting and interview for submission to the recruitment officer
• Ensures reference checking for successful candidates;
• Provides support for processing appointment decisions by submitting all relevant and complete documents to the appointing authority.
• Creates contracts on SAP upon appointment of successful candidate;
• Undertakes clerical and administrative work related to recruitment;
• Coordinates travel for fly-in candidate;
• Maintains candidate database and ensures record keeping for all recruitment activities;

Academic Requirements and Relevant Experience

• A Diploma in Human Resource Management, Administration or any other related field with five (5) years experience in administrative work in similar international organizations.

Or

• Candidates with Bachelor’s Degree are required to have two (2) years experience in administrative work in similar international organization.

Required Skills:

• Knowledge in SAP success factor is desirable
• Planning and organizational skills
• Negotiation and interpersonal skills
• Communication and report writing skills
• Computing skills
• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish) and fluency in another AU language(s) is an added advantage

Core Competencies:

• Teamwork and Collaboration;
• Accountability awareness and Compliance;
• Learning Orientation;
• Communicating Clearly;

Functional Competencies:

• Trouble shooting;
• Job Knowledge and information sharing:
• Task Focused;
• Continuous Improvement Awareness;

Languages:

• Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

Tenure of Appointment

• The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

Gender Mainstreaming

• The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

Remuneration
Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 16,813.44  (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff.

Application Closing Date
24th April, 2023.