Human Resources and Administration Coordinator at Save the Children Nigeria

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives. We fight for their rights. We help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Title: Human Resources and Administration Coordinator

Job ID: 230001ON
Location: Damaturu, Yobe
Grade: 3    
Post Type: National
Employee Status: Fixed Term
Team/Programme: Nigeria Country Office

Child Safeguarding

• Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Role Purpose

• The HR Coordinator will work with the Humanitarian HR & Admin Manager to plan, develop and deliver professional, leadership and organizational development initiatives to ensure SCI develops and retains the talent needed to achieve strategic goals and objectives.
• The position will be responsible for implementing initiatives for improving the productivity of SCI by focusing on the effective development, coordination and presentation of training and development programs for all employees.
• The position will also in addition carry out all other HR responsibilities including recruitment and selection as required.

Scope of Role

• Reports to: Humanitarian Human Resource & Administration Manager
• Staff directly reporting to this post: HR Officer

Key Areas of Accountability
The HR Coordinator will work collaboratively with minimal daily supervision to support the HR unit on the followings:

Recruitment:

• Work closely with the HR & Administration Manager in ensuring vacant positions are filled promptly and support hiring managers in the recruitment of vacant positions in line with SCI policies.  This is done by facilitating timely submission of recruitment plans, prompt advertising of vacancies on taleo. Long/Short-listing of candidates, Interviewing, completion of the recruitment process as soon as possible and making timely communications to candidates etc.
• Maintain a database of recruitment related advertising agencies - including websites, professional forums, and costs.
• Train line managers on the recruitment process and ensure more rigorous compliance with the Safeguarding Policy.
• Maintain applicants’ database.

Interviewing:

• Long/Short listing of candidates
• Form part of the interview panel
• Prepare terms and conditions of employment and issue all employment and consultancy contracts in compliance with SCI policies and HR best practices
• Lead on induction. Ensure effective and efficient induction procedures (Passport to Success process) and that proper inductions are made for all new staff on time. Collate induction feedback from new employees and propose appropriate improvements to the induction process.
• Ensure child safeguarding policy is observed all through the recruitment process
• Supervises the recruitment of Volunteers
• Ensure proper procedures are implemented in the course of staff resignation and contract termination – exit interviews, clearance, proper documentation and communication and preparing terminal payment for verification by the HR & Admin Manager.

Learning & Development:

• Assist the HR & Admin Manager in the development of training for staff to effective respond to emergencies.
• Through the Develop to Perform process, collate L & D plans from individual staff performance reviews; discuss with unit heads on key L & D for their staff and prepare an annual L & D plan
• Identify training courses and their costs and maintain a list of available courses.
• Research training opportunities as prioritised by the HMT or as requested by supervisors.  
• Provide support to Line managers and staff to ensure high quality performance (setting objectives, performance reviews etc).
• Contribute to Human Resources Team special projects including Talent Management and Succession planning
• Liaise with the CO in the management and monitoring of the use of the LMS by staff

Representation:

• Assist the HR & Admin Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions of their salary structures and of the security procedures within emergency operations.
• As delegated, represent SCI in HRWG meeting

Administrations:

• Maintain leave-tracker for all international staff
• Develop and maintain training tracker
• Ensure staff personnel files are up to date
• Provide admin support to supervisor to arrange training opportunities and interviews for staff.
• Coordinate the yearly refresher training on SCI policies for Volunteers
• Supervises HR Officer
• Monitor and advise on disciplinary matters in accordance with established policies and procedures
• Prepare monthly SITREP and other monthly report
• Work with the HR & Admin Manager to establish good wellbeing plan/strategy
• Support the HR & Admin Manager in mediating conflict and grievance cases

Staff Wellness, Health and Safety:

• Liaise with the CO in the registration of staff with Health Management Organisations (HMO) and administration of other necessary updates with the HMO
• Work with the HR & Admin Manager to come up with staff wellness plan and activities

Child Safeguarding:

• Work with the HR & Admin Manager and the Child Safeguarding Officer on implementing strategies to strengthen Child Safeguarding Policy compliance.  
• Ensure all new employees have had thorough key policies induction
• Maintain basic management and statistical information on staff strength, diversity etc
• Support the child safeguarding investigations as required

Other:

• Carry out any other duties assigned by your Line Manager from time to time

Qualifications and Experience
Essential:

• Candidates should possess an HND / B.Sc. in Social Sciences or any relevant qualification.
• Minimum of 3 years of progressively responsible professional level experience in HR in a humanitarian setting
• Proven administrative, supervisory, team building and facilitation skills
• Excellent writing and editing, communication and interpersonal skills;
• Strong influence, analytical and negotiation skills required to influence employees and managers to address performance issues and development opportunities;
• Excellent OD and process and team facilitation skills;
• Knowledge of performance management and organizational development tools and processes;
• Ability and desire to work collaboratively with strong communication with the entire HR unit and with numerous people and personalities
• Experience with Taleo e- recruitment system
• Politically and culturally sensitive with qualities of patience, tact and diplomacy
• Understands and respect the importance of confidentiality particularly in relations to employees’ personal details
• Computer literate with working knowledge and experience of Microsoft office suites
• Ability multi task, track assignments and meet deadlines.
• Previous end to end recruitment experience gained from an INGO or in humanitarian context
• A proactive and solution orientated approach: highlights challenges and offers appropriate solutions
• Attention to detail skills; intellectual curiosity and a strong willingness to learn.
• Strong interpersonal skills and cultural awareness. Ability to develop productive relationships across a wide range of stakeholders
• A commitment to the values and principles of SCI
• High level of commitment to the principles of development and to the organizational and programmatic goals of Save the Children

Desirable:

• Emergency response exposure is an added advantage
• Master’s degree
• Professional qualification
• Previous experience of managing a team
• Proven capacity to supervise, train and coach staff
• Understand local language

Skills and Behaviours (Our Values in Practice)
Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Application Closing Date
5th April, 2023.

How to Apply
Interested and qualified candidates should:
Click here to apply online

Note

• Applicants are advised that Save the Children International does not require any payment or expense during the entire recruitment process. Any request in this direction should be immediately reported as it is contrary to the values and practices of our organization.
• Due to the volume of applications received, Save the Children may not provide feedback to all applicants.
• Only shortlisted candidates will be contacted.
• Qualified candidates are encouraged to apply as soon as possible, as applications will be reviewed as received.
• Save the Children reserves the right to change the closing date, if considered necessary.