IT SCOPE Assistant at Cooperazione Internazionale (COOPI)

Cooperazione Internazionale (COOPI) is an Italian humanitarian non-governmental organization founded in Milan in 1965. COOPI aims to help the world’s poorest to improve their access to healthcare, food, and financial security, and to overcome their special vulnerability to wars, civil conflicts and natural disasters. For 50 years of long-term support and constant presence in the field, COOPI has been engaged in breaking the cycle of poverty and responding to specific emergencies in numerous sectors, including Food Security, Humanitarian Aid, Health, Socio-Economical Services, Water and Sanitation, Human Rights, Education and Training, Migrations and Sustainable Energy.

We are recruiting to fill the position below:

Job Title: IT SCOPE Assistant

Location: Yusufari, Yobe
Employment Type: Full-time

Overall Responsibilities

• Under the supervision of the IT/SCOPE Officer and with the support of the MEAL Team Lead and field coordinators, the role support IT/SCOPE Officer oversees the implementation of the WFP funded SCOPE registration activities in all the Food security and Livelihood projects in his/her assigned LGAand Yobe state.
• The role-holder closely liaises with other LGA Project Officers and SCOPE Registrars to ensure smooth registration of beneficiaries and issuance of SCOPE cards to enrollees at LGA level.
• S/he will be the overall supervisor of the SCOPE registration team and will be responsible for field management, coordination and regular monitoring of the project at LGA level.

Main Responsibilities and Tasks
Under the direct supervision of the IT/SCOPE officer, Field Coordinator and in collaboration with the Deputy Project Manager, the Program Manager and other collaborators of the projects and of the Base, he will:

• Supervise the SCOPE Registration activities and provide appropriate guidance and oversight in daily field activities in respect of WFP procedure and requirements.
• Ensure the compliance with WFP and COOPI process and requirements.
• Plan and follow related activities such as registration and distribution of SCOPE cards.
• Ensure comprehensive project cycle management, with overall supervision of daily activities.
• Ensure that activity plan is established and implemented in liaison with IT/SCOPE and MEAL officer.
• Supervise and train SCOPE registrars, project staff on SCOPE online/offline system focusing on efficient planning, coordination, and implementation and monitoring of the project activities.
• Participate actively in the monitoring of the project in collaboration with the supervisor, program and MEAL Officer with a specific attention on the efficiency of the WFP biometric registration system.
• Collaborate with related COOPI departments and other implementing partners to identify opportunities for integrated programming, promoting best practices and developing shared policy approaches.
• Prepare and submit all SCOPE project internal and external donor reports.
• Performs any other duties as assigned by his/her supervisors in connection to the project.

Training & Capacity development:

• Through direct technical assistance provision, support the IT/SCOPE officer build the capacity of registrars
• Provide ongoing technical support and mentorship for the registrars to develop professional and technical competency.
• Provide technical feedback on daily, weekly and monthly registration reports at LGA level, ensuring that established programme targets and objectives are being met
• Manages and regularly updates the Food Security and Livelihood project SCOPE/digital registration in compliance with the defined project strategy as well as COOPI and WFP guidelines.
• Total management of the SCOPE/ digital registration equipment, materials and data at LGA level.
• Manages shared e-registration-related complaints in accordance with WFP guidelines.
• Liaises closely with IT/SCOPE Office regarding SCOPE implementation and related issues.
• Develops and maintains strong working relationships with all stakeholders – WFP, Community support groups, community leaders to enhance multi-sectoral cooperation and coordination.
• Participates actively in the monitoring of the project in collaboration with the M&E Officer and assistants with specific attention on the efficiency of the WFP Livelihood, BSFP, GFD etc.

Coordination & Partnership:

• Represent COOPI in relation with WFP SCOPE unit.
• Liaise closely with WFP WFP Damaturu Office regarding to Scope registration activities.
• Meet with partners and donor agencies during field visits.
• Promote a positive profile of the programme and good understanding among other sectors, partners and communities about the Scope related activities.
• Liaise with formal and informal local authorities to insure communication and transparency of the SCOPE registration process.
• Provide the necessary tools for a fair and transparent beneficiary selection.

Staff Management:

• Manages all registration teams directly, including enumerators and SCOPE registrars
• Hold regular meetings with project management team to plan and address any concerns and share feedback regarding SCOPE registration activities.
• Maximise all SCOPE process security, in liaison with the security officer, for both staffs and beneficiaries.
• Report all security incidents or relevant information to the PM and Security officer.

Candidate (Education, Training, Competences, Skills)
Minimum Requirements:

• Degree / Diploma preferably in IT / ICT, Computer Science and Communication Technology, Statistics or any closely related academic disciplines, Programming / Sciences / Engineering or Social Sciences, and evidence of NYSC discharge certificate, with previous experience working in developmental and emergency projects especially in ICT related sector.

Skills & Experience:

• Strong IT skills will be an added advantage
• Prior experience with WFP SCOPE registration is desired
• Minimum of 2 years’ relevant working experience with humanitarian program in a similar context.
• Excellent computer skills with proficiency in MS excel.
• Strong analysis skills (qualitative and qualitative)
• Excellent interpersonal skills, written and verbal communications
• Strong cultural awareness and sensitivity
• Good understanding of complex emergencies and crisis contexts
• Demonstrated skills in management, teamwork, negotiation and consensus-building
• High-level attention to detail and managing complex relationships and communications
• Goal-oriented with the ability to work under pressure, independently and with limited supervision
• Ability and willingness to work and live in challenging conditions.
• Highly computer literacy (ability to adapt software packages to contexts)
• Experience as a SCOPE registration officer with an INGO partner
• Minimum of 2 years Banking Sector experience working on ATM or 3 years’ experience in the NGO Sector of which 2 years should be working in SCOPE Registration/ e-registration programming / or project implementation in a humanitarian context;

Preferred:

• Excelent knowledge of English, ,with fair understanding of Hausa or Kanuri.
• Proficient in data collection and handling bulk registers of beneficiaries.
• Willing and able to be based and travel regularly within remote areas, where services are limited.

Application Closing Date
10th April, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Brief Conditions

• COOPI reserves the right to transfer position as per need / project demand any time during the project.
• Travelling from home to duty station will be staff own responsibility but facilitation could be provided as per situation;
• COOPI reserves the right to close the application before deadline, if the required number of candidates is attained
• Candidates will be responsible for his/her own travel, accommodation and feeding during the recruitment process;
• Other Terms & Condition will be part of Job Contract.

Important Information and Notice
Carefully observing the details as follows:

• Only motivated applicants who are able to perform the stipulated duties and meet the required qualifications will be considered. CV's - only applications will not be considered. Please note: The position title and location must be written in the subject line of the e-mail; otherwise, it may not be considered
• CVs will be reviewed on rolling bases
• Due to the large numbers of expected applicants, only shortlisted candidates will be contacted and invited for an interview. We apologize for the inconvenience.
• COOPI considers all applicants based on merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
• This ToR shall be inclusive of any other task specifically assigned by the Project Manager and direct supervisor for what concerns the implementation of the program activities.
• Female candidates are strongly encouraged to apply.
• Candidates from and or living Yobe will be prioritised.
• Please note that any late application or incomplete submission will not be considered and thus will be disregarded immediately.
• Candidates who reside and have resided for years within the locations where the positions are advertised are strongly encouraged to apply
• All qualified candidates living within Yobe are also strongly encouraged to apply.
• Applicants shall be reviewed on a rolling basis.
• Only shortlisted applicants will be contacted.