Company Secretary / Head of Legal at Alfred and Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs. The three major arms are: Consulting, Recruitment and Training. Alfred & Victoria Associates has become one of the most sought after Human Capital Development Organization in recent times. She is fast becoming the distinguished strategic partner required in all sectors of the economy, and also in the fast growing world of outsourcing which is now in huge demand in all profession.

We are recruiting to fill the position below:

Job Title: Company Secretary / Head of Legal

Location: Victoria Island, Lagos
Report To: Finance Director

Role Objectives

• To give accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.) and ensure compliance of the provisions of Companies Law and rules made there-under, other statutes and bye-laws of the company.

Essential Duties
Company Secretarial Responsibilities:

• Ensures that business of the company is conducted in accordance with its objectives contained in its memorandum of association
• Ensure affairs of the company are managed in accordance with its objectives contained in the articles of association and the provisions of the Company’s Law
• Prepares the agenda in consultation with the Chairman and the management of the Company and the other documents for all the meetings of the board of directors
• Arrange, call and hold meetings of the board and prepare accurate record of proceedings
• Attend board meetings in order to ensure that the legal requirements are fulfilled
• Collaborate with the Chairman and prepare the agenda and other documents for the general meetings
• Perform all matters concerned with the allotment of shares, and issuance of share certificates including maintenance of statutory Share Register and conducting the appropriate activities connected with share transfers
• Prepare, approve, sign and seal agreements leases, legal forms, and other official documents on the company’s behalf, when authorised by the board of the directors or the management
• Advise, in conjunctions with the company’s solicitors, in respect of the legal matters, as required from time to time

Legal obligations of Company Secretary:

• Filling of various documents/returns as required under the provisions of the Companies Law, including filing of copy of special resolutions on prescribed form within the specified time period
• Proper maintenance of books and registers of the company as required under the provisions of the Companies Law
• Monitor compliance on legal requirements of the allotment, issuance and transfer of share certificates, mortgages and charges
• Issue notice and agenda of board meetings to every director of the company and to auditors
• Record Minutes of the proceedings of the meetings of the directors
• Implement policies formulated by the Directors
• Manage correspondences between the company and relevant stake-holders
• Make arrangement for the payment of the dividend within prescribed period as provided under the provisions of the Companies Law

Head of Legal Responsibilities:

• Provide accurate and timely counsel to executives in a variety of legal topics (labor law, partnerships, international ventures, corporate finance etc.)
• Collaborate with management to devise efficient defense strategies
• Research and evaluate different risk factors regarding business decisions and operations
• Apply effective risk management techniques and offer proactive advise on possible legal issues
• Communicate and negotiate with external parties (regulators, external counsel, public authority etc.), creating relations of trust
• Draft and solidify agreements, contracts and other legal documents to ensure the company’s full legal rights
• Manage complex matters with multiple stakeholders
• Provide clarification on legal language or specifications to everyone in the organization
• Maintain up-to-date knowledge of alterations in legislation and to alert management on changes

As Company’s Senior Manager:

• Ensure compliance to the code of business conduct
• Ensure compliance to internal control procedures
• Exhibit and promote companys core values: Entrepreneurship, Agility & Performance
• Promote KAIZEN and ANZEN culture within the organization
• Seek to continuously develop Human Resources through coaching, mentoring and training.

Requirements

• Bachelor’s Degree in Law.
• Masters in Law, Finance, Business Management or a related field.
• 8 years’ working experience as a Legal Practitioner with 3 - 5 years’ proven experience as a compliance officer.
• Proven experience as a Company Secretary and Legal Counsel in business environment.
• Excellent knowledge and understanding of corporate law,legal requirementsand procedures.

Skills, Values & Attitudes:

• Excellent communication and interpersonal skills
• Ability to multi-task and prioritize
• Strategic thinking
• Good MS excel skill Entrepreneurship
• Agility
• Performance
• Speaking honestly
• Be optimistic and bold
• Overcome stress
• Take medium & long-term goals on board
• Be a decision maker
• Succeed with the team
• Be a role model and respectful.

Salary
Very Attractive.

Application Closing Date
Friday; 21st April, 2023 (3pm).