Assistant Finance Coordinator at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the following positions below:

Job Title: Assistant Finance Coordinator

Location: Abuja, Nigeria
Line Manager: Finance Manager
Project: Abuja Coordination

Mission and Main Activities

• Mission monthly bookkeeping and accounting
• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all payments are made on time.
• Follows up  on  bank  transactions  to  ensure  all  are  processed;  files hardcopies and generates reports;
• Track bounced-back salaries  and  make  necessary adjustments and settlements;
• Produces monthly bank reconciliation statements and consolidates these in hard copy for review by the Finance Manager.
• Oversees the management of petty cash at coordination including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.

ALIMA Financial Procedures & Policies

• Ensures that all documents are complete with the appropriate supporting documents, reviewed and approved before processing for payment.
• Performs three-way match in comparing invoice with purchase order and goods received note before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.
• Filing
• Ensure proper filing of grants vouchers
• Collect all field vouchers from field

Internal:

• Directly reporting to Finance Manager.
• Liaise with mission Liaise with Coordination log team.
• Liaise with HR Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrative and financial needs
• Monitors petty cash advance requests and ensures timely accountability
• Implementation of prevention measures against abuse of power, gender-based and sexual violence:
• Ensures that his/her team, partners and community members are aware of ALIMA's policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners.

Requirements
You meet the following qualifications:

• BSc Accounting, Bachelor level Degree in Management, Finance, or related field; MBA or similar higher degree a plus
• 3+ years of experience in one or more of the following areas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills, ability to manage and follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effective feedback, be a team player
• Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs

Application Closing Date
3rd May, 2023.