Administrative Officer at Soteria Eye Clinic

Soteria Eye Clinic is a private enterprise registered in Nigeria as a limited liability company to offer high quality, affordable and accessible comprehensive world class eye care services to our immediate community and environs. Our purpose is to create and deliver first class comprehensive eye care services to ALL in order to “Improve Lives through Affordable Quality Eye Care.”

We are recruiting to fill the position below:

Job Title: Administrative Officer

Location: Lagos
Employment Type: Full-time

Job Description

• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.

Job Responsibilities

• Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
• Managing office supplies stock, placing orders, preparing regular reports (e.g., expenses and office budgets) and organizing company records.
• Maintain and update company databases 
• Organize a filing system for important and confidential company documents 
• Answer queries by employees and clients 
• Update office policies as needed.
• Maintain a company calendar and schedule appointments 
• Distribute and store correspondence (e.g., letters, emails and packages) 
• Prepare reports and presentations with statistical data, as assigned 
• Arrange travel and accommodations 
• Schedule in-house and external events where necessary
• Working closely with other Admin Officers across branches to ensure they have what they need.
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• Ensuring the confidentiality and security of files and filing systems 
• Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information 
• Operating copy equipment, fax machines, printers or other equipment necessary
• Book meeting rooms/conference as required for a meeting
• Distribute and store correspondence (e.g., letters, emails and packages) 
• Prepare reports and presentations with statistical data, as assigned 
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
• More responsibilities will be assigned to you when the need arises.
• Follow up with the office assistant by ensuring the office environment/offices are clean and conducive for the day’s business activities 
• Take inventory of the office stationeries and ensure efficient usage of the stationeries.
• Monitor the generator usage and ensure service is done on it as when due 
• Ensure proper market survey is carried out on any items /products in order to ascertain the best market ruling price.
• Ensure that all electrical appliance is switched off before leaving the office.
• Develop an excel template that indicate all the expenses incurred on daily basis, which will be used for weekly and monthly report.

Requirements

• Candidates should possess an HND / B.Sc Degree with 1 - 3 years relevant work experience.

Salary
N50,000 - N100,000 Monthly.

Application Closing Date
8th May, 2023.