Project Administrative Assistant at the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Title: Project Administrative Assistant

Ref. No: IITA-P&C-NRS2023- 023
Location: Ibadan, Oyo
Recruitmrnt Type: National
Contract Duration: 2-year renewable contract

Duties

• Assist the Project Administrator and other senior project team members with day to day administrative processes and functions.
• Facilitate organization of project events and travel by assisting with flight and hotel booking, travel authorization, visa requests, travel advances and expense claims.
• Implement project social media strategy, manage project social media accounts, and attend to requests from social media and other communication platforms.
• Maintain project staff records (Staff, consultants, students and interns) and assist with processing contracts and payments.
• Manage inventory of project vehicles, drivers and duty trips and ensure timely vehicle maintenance in collaboration with FMS.
• Raise and process purchase requisitions and follow up with Supply chain and finance to ensure delivery.
• Handle project enquiries and proactively engage with project team members to ensure that responses are provided in a timely manner.
• Perform any other job-related duties that may be assigned by the project manager(s) or other senior project team members.

Qualifications

• B.Sc / HND in Business Administration, Public Administration or any other related field with a minimum of two (2) years experience performing a similar role in a well-structured environment.

Competencies:
The ideal candidate must:

• Be proficient in Microsoft Office packages, with demonstrated experience with setting up and providing support for online meetings using Zoom or MS Teams.
• Have excellent oral and writing communication skills in English.
• Be well organized, able to multitask and work under pressure with minimal supervision.
• Have a positive attitude, strong team spirit and excellent administrative service orientation.

Remuneration

• We offer highly competitive salaries with equally attractive benefits and excellent working conditions in a pleasant campus environment.

Application Closing Date
23rd May, 2023.

Method of Application
Interested and qualified candidates should:
Click here to apply online

Click here for more information (PDF)

Note

• Interested applicants should complete the online application by attaching a detailed Cover Letter and curriculum vitae saved with their names in Microsoft word format.
• The application must include the names and e-mail addresses of three (3) professional referees which must include the applicant’s current or previous direct Supervisor, Professional Colleague, and evidence of current remuneration package.
• IITA is an equal-opportunity employer and is committed to building a diverse workforce, particularly welcoming applications from women. While all applications will be acknowledged, please note that only shortlisted candidates will be contacted.