Pharmacy Storekeeper at the Alliance for International Medical Action (ALIMA)

The Alliance for International Medical Action (ALIMA) is an independent humanitarian medical NGO that was created in 2009 by professionals of humanitarian medicine. ALIMA’s mission is to provide medical care in emergency situations or medical catastrophes.

We are recruiting to fill the following positions below:

Job Title: Pharmacy Storekeeper

Location: Katsina, Nigeria
Contract Term: Fixed Term Contract

Main Purpose in the Organisation

• Execute the Project pharmacy/medical warehouse storing activities in order to keep pharmacy stock above security level and following recommended conditions (temperature, humidity, etc.) under the supervision of the Pharmacist Manager or Pharmacy Supervisor, and in collaboration with the logistics team

Responsibilities / Main Activities
Receive orders and deliveries, identifying potential disparities against cargo manifest or others and reporting them, and stores materials in accordance with the system in force, in order to ensure continuous availability. It includes:

• Receives the quantities of drugs ordered and ensures that the quantities received correspond to the order and the quantities mentioned on the donation sheet. If problem refers to his supervisor. Returns the verification to the maintainer.

Ensure correct fill in entries on the stock cards and software:

• Carry out or participate in regular inventories including EPREP stock.
• Report missing material/ damage/ robbery.
• Control warehouse limited access to authorized personnel and ensure doors and other exists are secured.
• Ensures good storage conditions of all items in the pharmacy.

Control warehouse facilities in order to ensure materials good keeping conditions. It includes:

• Monitor temperature in the warehouse and ensure that products requiring cold chain are suitably stored and transports received and prepared appropriately according to ALIMA Supply and Cold Chain protocols
• Ensure cleanliness of premises (stock pharmacy).
• Maintain refrigerating equipment in close collaboration with the logistics department.
• Follows up stock levels with regards to alarms thresholds, stock out, expiry dates and drugs to expire in the following 6 months. Make a report and passes it to the supervisor
• Arrange the different items by category on the shelves and indicate to the marker the expiry dates on the products.
• Complete a stock card for each item.
• Updates stock cards for each exit and entry to the pharmacy.
• Updates daily consumption forms to assess weekly and bi-weekly consumption per service and complete stock sheets weekly.
• Prepares the notebook for urgent outings in case of absence.
• Checks the expiry dates on entry into stock and takes stock of expired items at the end of each month in the Project pharmacy.
• Anticipates items that will not be consumed before the expiration date and informs his manager so that possible donations can be made. Complete the donation sheets and give them to his supervisor.
• Anticipates shortages and makes intermediate orders accordingly.
• Completes the weekly consumption report for certain items and reports to his supervisor.
• Makes the monthly order of drugs and medical equipment and stationery.
• Makes the inventory each month of the Project pharmacy before the monthly order.
• Ensures the follow-up of the AES kit and pharmacy of the staff located in the duty room of the doctors (consumption and expiry dates).

Serves service orders:

• Prepare orders of the different consumption units (departments, wards, other), ensuring the packaging and proper dispatching. reporting any anomalies or changes in consumption patterns to the Pharmacy Supervisor. Also inform Pharmacy Supervisor as soon as stock reaches alert limit
• Provides the different departments with the necessary items weekly AND for two days on weekends. The person in charge will be able to change this frequency in the event of a "PEAK".
• Writes the patient's name, the name of the medicine, the dosage and indicates the dosage on the sachet of medicine

Sensitization:

• Participates in the training of nurses by checking the dilutions of the products and their shelf life in the event of dilution already carried out.
• Prepares dilutions of GV, BBL, cetrimide, iodine, chlorine weekly.
• Responsible for monitoring medical equipment and monthly inventory (hemocue, oximeter, oxygen extractor).
• Participates in the weekly ITFC/IPD meeting and informs of any malfunctions

Qualifications, Experience and Skills

• Basic Secondary School Education, desirable.
• Essential previous experience of at least 2 years in similar or relevant positions.
• Desirable computer literacy (Words, Excel).

Competencies:

• Commitment.
• Flexibility.
• Stress Management.
• Results.
• Teamwork.
• Service

Salary
National Pay Scale Level 04.

Application Closing Date
23rd May, 2023.