Finance & Administrative Officer at the Country Coordinating Mechanism (CCM)

The Country Coordinating Mechanism (CCM) is the embodiment of one of the Global Fund's founding principles of Country Ownership and as the main multi-stakeholder governance body for Global Fund investments at the country level, the CCM plays several key roles, including developing funding requests, nominating Principal Recipients and overseeing grants implementation

We are recruiting to fill the position below:

Job Title: Finance & Administrative Officer

Location: Abuja (FCT)

Job Purpose

• To maintain robust finance and administration management systems of the Secretariat of the Nigeria Country Coordination Mechanism, and to provide accurately, timely, and fully transparent reports and information to the Global Fund, CCM implementing partners and constituencies, and other external stakeholders.
• To assure that NCCM financial activities, records, and information are in compliance with all official governance documents of the Nigeria CCM (e.g., Constitution, Governance Manual, and Implementation Annex to Governance Manual).

Reporting and Communication Lines

• The Finance and Administrative Officer reports to the CCM Executive Secretary and liaises and coordinates as needed with the CCM Oversight Officer, and other CCM sub-committees, CCM Secretariat Staff, the Country Team, the CCM Hub and the Principal Recipients.

Key areas of Responsibilities
Operational Area 1 - Manage all CCM finances and accounting in accordance with Global Fund and other donors’ requirements, and in accordance with NCCM Financial Management and Procedural Manual:

• Maintain accounting records of CCM budget and expenditures under the supervision of the Executive Secretary; liaise with funds receiving bank or other entity for timely financial management;
• Provide routine financial reports on CCM funds, quarterly at CCM plenary meetings and monthly for Executive Committee;
• Ensure that CCM annual audits are conducted and reports submitted in a timely manner, and archived.
• Archive and maintain budget and expenditure documentation for ease of access and ready reference

Operational Area 2 - Provide administrative, financial, and logistical support for core CCM functions mandated by the Global Fund, including the development of CCM requests for funding, nomination of Principal Recipients, oversight of Global Fund grants, and periodic program reviews and requests for continued funding:

• Provide financial and logistical support to CCM members for meetings, venue, catering, travel, and supplies associated with CCM activities, and
• Ensure preparation, filing and archiving of required documentation and records for all CCM functions.

Operational Area 3 - Provide administrative, logistical, and financial support for CCM membership renewal and constituency consultations:

• Assist Communications Officer, as needed, to support CCM in electing and orienting members;
• Assist Communications Officer, as needed, to support CCM members in planning and conducting constituency consultations;
• Maintain and archive financial records for any activities related to membership renewal and constituency consultation activities.

Operational Area 4 - Provide administrative, logistical, and financial support for CCM governance activities, including:

• routine review and revision of CCM By-Laws and Standard Operating Procedures;
• maintaining and archiving Conflict of Interest policy and records (e.g., annual Declaration of COI forms);
• Executive Committee actions.

Operational Area 5 - Provide administrative, logistical, and financial support for CCM operations, including:

• Organization and conduct of CCM and committee meetings including meeting invitations, logistical arrangements (member per diems, travel/lodging, and meeting refreshments);
• Financial and logistical support to CCM members for meetings, venue, catering, travel, and supplies;
• Preparation, submission, and securing approval of CCM two-year operational plan and budget; conduct Secretariat activities according to the CCM work plan and budget
• Maintain and update, as needed, the CCM Financial Management and Procedural Manual
• Archive all CCM documents, including governance documents and policies, proposals, grant performance and CCM oversight reports, communications with the LFA and the GF Secretariat, and all CCM secretariat activities.
• Provide administrative and logistical support for CCM Resource Mobilization Committee
• Manage routine Secretariat operations, including: office communications, phones, and internet; office supplies; equipment maintenance.
• Complete any other assignments that might be assigned by the Executive Secretary.

Performance Metrics

• CCM financial reports produced and submitted in a timely manner.
• Financial accounts and procurement reports prepared and submitted to CCM.
• Technical support and guidance provided to CCM to implement the Financial Management Manual, Procurement Plan and Policies and Procedures or similar documents.
• Financial Management Manual and Procurement Plans updated periodically.
• Periodic operational plans for monitoring the financial performance of CCM Funds formulated.
• Implementation of activities and attainment of targets specified in the annual CCM financial and procurement plans monitored.
• Joint reviews and sector reviews of the progress of the national response supported.
• Input provided into the CCM performance monitoring tool for the CCM Funds and GF grants; from the financial data obtained through the monitoring exercise.
• CCM annual audits are conducted, and reports submitted in a timely manner.

Period of Performance:

• This is a full-time position and retention will be based on performance appraisal.

Candidate Profile
Qualifications Essential:

• A First Degree in Finance, Accounting, Business Studies or equivalent. A professional qualification will be considered an added advantage.

Experience Essential:

• Minimum of three years of experience in working with multi/bilateral organizations, national and/or international NGOs

Desirable:

• Experience working in program planning and management and/or equivalent experience.
• Solid understanding and experience of strategic, organizational, and management issues.

Language:

• Working level of English is required for this role.

Technical skills:

• Proficient in Microsoft Office applications, email, internet and websites.
• High degree of organization, initiative, political awareness and knowledge of public health issues.
• Strong inter-personal skills and proven ability to communicate and interact diplomatically with high-level officials from the government, NGOs, UN agencies, the private sector.
• Strong writing, presentation and communication skills.

Competencies:

• Financial accounting skills
• Good administrative skills
• Excellent computer skills including proficiency in using email, word processing and spread sheet applications, preferably Microsoft Office applications.
• Good planning, organizing and coordinating skills
• Problem solving skills
• Excellent verbal and written communication skills
• Demonstrated experience in standard budgeting and financial management practices
• Logistical and organizational experience and capacity
• Highly detail-oriented

Application Closing Date
5th June 2023; 5:00 PM

How to Apply
Interested and qualified candidates should submit an expression of interest together with a full CV (MS Word format), a Cover Letter highlighting their experience and skills to:

The Executive Secretary,
Country Coordinating Mechanism for the Global Fund,
Rooms 2.79 – 2.93
Federal Secretariat Complex Phase 1, Annex 1A, 2nd Floor,
Shehu Shagari Way,
Abuja, FCT.

Applications should be emailed to: [email protected] with the Position applied for indicated in the subject of the e-mail.

Note: Only electronic applications will be accepted.